How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Summary
The Facilities and Operations Department at the University of Michigan is searching for a temporary full-time Facilities Assistant to join our team and support the historic Alexander G. Ruthven Building. This position will report to the building manager, and will support facilities operations. This position is 100% onsite and will need to have flexibility of hours/weekends depending on events/maintenance within the facility.
The Alexander G. Ruthven has 152,000 gsf and houses: office suites, community spaces, kitchens, workrooms, wellness center, shared loading dock, and multiple conference rooms of various sizes, outfitted with technology for in-room display and video-conferencing. Ruthven contains University Hall - an event facility with pre-function space, green room and an additional catering kitchen - that first-and-foremost host the monthly Regents Meetings and other large events (banquets, symposia and conferences) sponsored by the units that reside in Ruthven.
Responsibilities*
- Coordinate all aspects of events/conference room use, from initial event meetings to post-event evaluations.
- Collaborate with Facilities Assistance and students for all venue set-up and breakdown. Ensure the completion by overseeing the preparation of event spaces including furniture moves, lighting, and audiovisual equipment support is in place and clean up is complete. This can be during traditional office hours, nights or weekends as needed to complete the work.
- This position would not only ensure the room is reset and cleaned, but the equipment is in good working order and supplies are well maintained.
- Act as the main point of contact between the events/guests and the building manager. Will communicate with events/guest, and provide updates on the events progress with facilities teams.
- Responsible to coordinate communication/requirements of safety and security (EHS/Risk Management, DPSS) of the event spaces.
- Draft communications for the facilities manager based on the events needs for building occupants (example: smudging, therapy dogs, larger groups in Ruthven common space, etc)
- Creating work orders for large furniture moves, or special requests as needed. Expressing the possibility of costs that maybe occurred, and ensuring payments are recupited for special requests
- Provide extra staffing as needed within the Ruthven Facilities Manager Team.
- Assist with all restocking of supplies within the building.
- Assist with ordering of supplies as needed
- Aid with all furniture moves and maintain stock of storage room
- Audits of conference rooms and public areas within the facilities.
- Coordinate furniture repairs
- Other duties as assigned
Required Qualifications*
- Minimum of 2 years previous work experience in facilities operations or equivalent experience in a similar field.
- High School diploma or equivalent is required.
- Ability to routinely move equipment and furniture up to 50 pounds.
- Demonstrated ability to manage multiple tasks, meet multiple deadlines and work collegially and collaboratively in a team environment.
- Willingness to contribute to a positive work community by approaching work with diversity, equity, and inclusion in mind; treat others with respect, dignity and in a manner where individuals feel they belong; listen, value feedback and learn from the perspectives of others.
- Exceptional customer service skills and ability to communicate clearly and professionally with a diverse clientele base.
- Demonstrated ability to exercise discretion with sensitive and confidential information is required.
- Ability to successfully work independently as a critical member of a team, while demonstrating cooperation and flexibility.
Additional Information
Facilities and Operations seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.
F&O is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.