How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Summary
The Office of Graduate and Postdoctoral Studies (OGPS) in the University of Michigan Medical School is looking to hire an Senior Project Manager/Assistant Director of Training Grant Services. This management-level position leads the division that serves as the primary resource for faculty and administrators engaged in developing, preparing, and administering NIH-funded training grants. The Senior Project Manager/Assistant Director of Training Grant Services in OGPS reports to the Faculty Director for day-to-day operations and to the Administrative Director of OGPS for high-level management functions.
The duties and responsibilities for this position can be categorized into four main domains. Details of these domains are listed in the responsibility section of the job description.
- Partner with the Faculty Director to assist PIs with the development and review of their training grant proposals.
- Serve as a source for best practices regarding training grant administration and provide consultation, programming, and education to mentor and guide training grant administrators.
- Provide leadership and manage the division's financial, human resources, and operations, including supervising 2 FTEs.
- Complete special projects.
OGPS provides comprehensive support services to 900+ master's, doctoral, and post-baccalaureate students and 450+ postdoctoral fellows within the medical school. One of the divisions within the office is Training Grants, Data, & Evaluation. The Medical School hosts over 60 institutional training grants. These grants support the training of highly accomplished doctoral students and postdoctoral fellows. However, the process of submitting and managing training grants has increased in complexity over the decade. Therefore, the Senior Project Manager/Assistant Director of Training Grant Services is critical in providing strategic and technical advice to training grant PIs, faculty leaders, and administrative staff to develop competitive proposals.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
40% Research Training Proposal Development
- Partner with the Faculty Director to plan and deliver these services
- Provide consultation and advice regarding:
- Program design
- Developing strong programs and proposals
- Developing mentoring training plans
- Developing recruiting plans
- Interpreting NIH instructions and responding to review critiques
- RPPR programmatic information
- Communicate regularly with Training Grant PIs to maintain strong programs
- Create a mechanism and timeline to identify upcoming submissions (i.e., new applications, resubmissions, renewals)
- Meet and consult with all potential applicants regarding the application process and available support services
- Implement application review service for training grant applications
20% Training Grant Community Leadership
- Serve as a source for best practices regarding the training grant cycle
- Serve as liaison with Medical School and campus offices that oversee research administration & reporting for training grants
- Develop system-wide policies and procedures
- Create/maintain boilerplate language for:
- Institutional letter of support
- Responsible Conduct of Research (RCR)
- Recruitment/Retention Plan to Enhance Diversity
- Methods to Enhance Reproducibility
- Collaborate on data systems used for Training Grant preparation and RPPR
- Communicate with NIH and national organizations focused on Training Grants
- Design and facilitate workshops and training (in collaboration or consultation with the Faculty Director or other staff) in various formats:
- Bi-annual Workshops for PIs and TG Administrators (NIH updates, available support services)
- Quarterly roundtables (updates and specialized topics)
- Expert panels eg NIH T32 reviewers
- Intentional focus on new Training Grant teams regarding NIH requirements, grant application, and review processes
- New administrators, mentoring training, diversity event interface
20% Divisional Leadership
- Provides management assistance of the division to the Faculty Director and Administrative Director
- May act as the Director in periods of absence
- Lead, direct, and manage the suite of services provided by the division
- Serve as a member of the OGPS leadership team
- Provide counsel and advice to the Faculty Director, Associate Dean, and Administrative Director on university initiatives and other university efforts as deemed necessary
- Draft correspondence on behalf of the Faculty Director, Associate Dean, and Administrative Director
- Represent the Faculty Director, Associate Dean, and Administrative Director at meetings
- Responsible for managing human resources processes for the division
- Supervise 2 team members
- Responsible for training team members, setting strategy, and monitoring progress towards goals
- Responsible for the management of financial processes for the division
- Approve initial request for training grant shortfall funding from the Medical School
- Develop training grant shortfall financial model/budget
- Responsible for managing operations for the division
- Develop strategic plans based on the office's goals and objectives
- Conduct research and data analysis to inform decision-making
- Create and present reports regarding strategies for review by senior management
20% Special Projects
- Responsible for the overall management, performance, and completion of ad hoc special projects related to the work of the division
- Identify administrative and operational functions that need improvements within the division and office
- Conducts special studies involving research and analysis of complex and sensitive information as well as develops recommendations and alternative solutions and implements initiatives
Skills You Have
This will be a great job if you:
- Demonstrate the ability to set priorities and manage multiple tasks with competing deadlines.
- Are attentive to details.
- Value working in a team and service-based environment, as well as working independently.
- Have strong written and verbal communication skills.
- Desire to build community across multiple units with challenges related to training grant programs.
- Demonstrate a high level of resourcefulness, motivation, and accountability.
Required Qualifications*
- Master's degree or higher in STEM discipline
- 5+ years of progressively responsible experience in research administration or proposal development
Desired Qualifications*
- PhD degree in a STEM discipline
- Prior first-hand experience preparing training grant applications
- Experience with electronic proposal submission systems and NIH xTRACT
- Experience supervising team members
Work Schedule
- This is a full-time position.
- The anticipated work schedule is Monday - Friday, 8:00 AM - 5:00 PM.
- This position is eligible for the University of Michigan's Flexible First Work Policy. The selected candidate will be able to work with their manager to establish a flexible work location and potentially some variation to the work schedule hours. This position requires being onsite for meetings and training when needed, with travel being the employee's responsibility.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.