How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline your experiences that directly relate to this position
Summary
The Administrative Assistant supports the work of Matthaei Botanical Gardens and Nichols Arboretum by providing support to the Director and staff, including: meeting scheduling, managing calendars, managing access to space and resources, ITS liaison and other related tasks.
The Administrative Assistant will be a lead for financial transaction processing by managing financial payments for the department, including guest travel arrangements and reimbursements, and invoice payments. This includes constant communications with both accounts payable and accounts receivable regarding statements of account reconciliation, purchase orders, non-PO vouchers, and other procurement issues.
This is a hybrid position and in-person work will be in Ann Arbor, MI. You will report to the Budget, Finance and Grants Lead.
Who We Are
University of Michigan's Matthaei Botanical Gardens and Nichols Arboretum (MBGNA) stewards over 840 acres of land and water across four properties in and around Ann Arbor, with Nichols Arboretum and Matthaei Botanical Gardens serving as its two anchor locations. Click here to view our Strategic Plan. With more than 500,000 annual visitors, MBGNA is committed to becoming a transformative force for social and ecological resilience through the lands and waters we steward. We put that commitment into action by:
- Positioning humans as active participants within the natural world and compelling the university community and our publics to negotiate the full complexity that entails
- Advancing partnerships, programs, user experience, and all that we steward to catalyze equity and justice in a radically changing world
- Emerging as University of Michigan's premier partner for research, teaching, and public impact in sustainability, climate-forward practices, and biocultural diversity
- Promoting healthier communities, cultures, and ecosystems through active care and cultivation of the gardens, fields, natural habitats, and dynamic systems that sustain our world
MBGNA seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan and sustain the excellence of University of Michigan.
Why Work at Michigan?
Benefits at the University of Michigan:
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
Responsibilities*
- Fiscal Processes: Initiate and complete payments and reimbursements, payment tracking, running financial and deposit reports, processing journal entries, cash handling, deposit preparation, process gift checks
- Administrative Operations: Maintain office supply inventories, place orders, manage logo gear inventory and distribution, routine filing and sorting mail
- Technology: manage computer inventory and distribution, maintain calendar access and listservs
- Schedule meetings and assist with special projects and events
- Manage communications and logistics support for the Education Team, including scheduling transportation for academic groups to visit the Gardens
- Other duties as assigned
Required Qualifications*
- High school diploma, or equivalent combination of education and experience
- Minimum of three years of progressively responsible administrative experience in an office or university setting
- Previous cash handling experience
- Demonstrated experience scheduling travel, meetings, programs or events
- Experience with business or finance systems and databases
Additional Information
- Compensation: $43,000 - $47,000
- For more information about Matthaei Botanical Gardens and Nichols Arboretum, please visit mbgna.umich.edu
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.