Summary
This position is responsible for providing administrative support and working in partnership with the administrator of Natural Sciences Department of the College of Arts, Sciences and Letters. The successful candidate will get to enjoy a variety of administrative work within the department. We are seeking self-motivated individuals with interests in the area of higher education administration.
Responsibilities*
Under department supervision, responsible for advanced administrative support. Responsibilities will vary based on the needs of the department. They may include but are not limited to:
- Provide administrative support to manage the overall general office tasks that support the operations of the departments. These tasks include composing correspondence, coordinating communications, answering questions and email inquiries, copying and collating materials, formatting and proofreading documents, managing electronic and hard copy filing systems, and collecting/tracking/reporting data/information as needed to support the productivity of the office.
- Create a welcoming, organized, efficient and professional office environment, and serve as the front-line resource of information to faculty and staff, and internal and external constituencies whether in-person, on the phone or email.
- Organize, obtain, and prepare all relevant materials, agendas, and minutes to ensure leadership is properly informed and prepared, generate various reports and documents.
- Support purchasing needs for the department by creating/monitoring non-purchase order, P-Card and Market Site transactions, per U-M specifications.
- Provide support for hosting, receptions, office meetings, and special events. This may include but is not limited to: coordinating logistics for events/meetings (arranging space, food, A/V, and other equipment as needed), preparing agendas, taking and disseminating meeting minutes, coordinating communications, and monitoring budget.
- Other duties as assigned.
Required Qualifications*
- Demonstrated high-level interpersonal skills and positive service-oriented attitude.
- Ability to take initiative, solve problems, adapt to changes quickly, make independent judgements, and work effectively independently.
- Excellent written and verbal communication skills.
- High level of professionalism and adaptability.
- Excellent organizational skills.
- Proficiency in Microsoft Office Suite.
- Ability to communicate effectively and work with different kinds of constituencies.
- Ability to work both independently and as a part of a team.
- Experience with prioritizing and handling multiple assignments and deadlines simultaneously when needed; ability to adjust to changing priorities and receive direction from multiple people.
Desired Qualifications*
- Knowledge of organization operations, organizational procedures, and personnel, as well as technical and business vocabulary
- Prior experience with processing financial transactions
- Experience assisting in coordinating meetings and event planning.
- Experience with M-Pathways, Concur, and other U-M administrative systems.
- Proficiency in the Google Suite
- Administrative support experience in a U-M department or program.
- Familiarity with and demonstrated engagement in efforts supporting diversity, equity, and inclusion.
Work Schedule
40 hours per week on site Monday through Friday 8:00am through 5:00pm.
Term-limited position May - October, 2024
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.