Summary
University of Michigan Health Supply Chain Services is seeking a highly organized and proactive full time, Senior Administrative Assistant to support our corporate team based in Ann Arbor. This team member will be responsible for providing comprehensive administrative support to ensure the efficient operations for all supply chain teams. The ideal team member. will work with high intensity and integrity, possess intellectual curiosity, and demonstrate a passion for excellence.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Responsibilities*
- Scheduling and Calendar Management: Manage calendars, schedule meetings, and coordinate appointments for supply chain teams working out of the Ann Arbor location.
- Documentation and Asset Management: Maintain accurate and up-to-date records of supply chain administrative processes and functions as well as digital assets owned and used by supply chain teams.
- Transaction Management: Maintain accurate and up-to-date records of supply chain transactions, including purchase orders, invoices, and delivery schedules.
- Vendor Management: Support vendor compliance through monitoring and management of credentialing, scheduling visits, and administrative action to address vendor non-compliance.
- Travel Arrangements: Coordinate travel logistics for supply chain personnel, including booking flights, accommodations, and transportation as needed.
- Staffing support - Provide support for managers by managing new hire coordination and maintaining personnel files and records.
- Expense Management: Process expense reports, track departmental budgets, and reconcile invoices to ensure accurate financial record-keeping.
- Cross-Functional Collaboration: Collaborate with other administrative assistants and departments within the organization to support interdepartmental initiatives and projects.
Required Qualifications*
- High school education or equivalent.
- 4+ years administrative experience as an administrative assistant in the healthcare industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
- Exceptional communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- Strong analytical and problem-solving abilities, with a proactive approach to identifying and resolving issues.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.