Responsibilities*
- Provide responsible and complex administrative and secretarial support to the Associate Chair for Educational Programs in support of all educational programs with a particular emphasis on fellowship programs.
- Provide support to the Associate Chair for Educational Programs including maintaining electronic calendars, professional preparation of all types of correspondence, travel and conference arrangements, committee scheduling/staffing, etc.
- Provide support to the Department's fellowship directors including maintaining electronic calendars, professional preparation of all types of correspondence, travel and conference arrangements, committee scheduling/staffing, etc.
- Provide program support to the Department's non-ACGME fellowships including recruitment, appointment, licensing/certification, onboarding, rotation and conference scheduling and management of evaluations.
- Provide administrative and program support to Department faculty members who have specific medical school educational responsibilities.
- Assist the Department's Continuing Medical Education team when needed to support educational activities including on-site staffing at annual courses.
Required Qualifications*
- High school diploma including course work in business, accounting or a related field or an equivalent combination of education and experience.
- Five to seven years of secretarial experience.
- Ability to utilize a variety of sophisticated information storage and retrieval systems.
- Reasonable knowledge of University policies, procedures and regulations.
- Ability to type 60 to 80 wpm with accuracy.
- Considerable knowledge of the operation and application of automated office text and data processing systems and procedures is desirable and may be necessary in certain positions.
Desired Qualifications*
- Excellent verbal and written communication skills with a strong customer focus and an ability to interact with a wide variety of individuals.
- Demonstrated ability to handle multiple tasks and remain flexible during ever-changing daily activities.
- Expansive knowledge of Microsoft Office with emphasis on Microsoft Word, Excel and PowerPoint.
- Excellent organizational, multi-tasking and interpersonal skills.
- Strong ability to work both independently and as part of a team.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.