How to Apply
A cover letter and resume are important submissions for the hiring team to get a sense of your experience and skill set. Submit both a cover letter and resume as one file.
The review of resumes will begin when the posting closes. Applicants selected for an interview will be contacted via email. The interview process will consist of an initial 45-minute screening interview and one or two additional interviews for select candidates. Additionally, samples of relevant work may be requested.
Summary
The Taubman College of Architecture and Urban Planning is looking for an administrative specialist to join our business operations team. Reporting directly to the chief financial officer, (our organizational chart), you will provide confidential and highly responsible administrative support to the chief financial officer and business operations team members and work on a variety of projects, all of which require excellent organizational, analytical, and problem-solving skills with an acute attention to detail. Doing your work with a strong customer service orientation is critical to your success in an environment that emphasizes strong interpersonal skills, flexibility, collaboration, and continuous improvement.
This hybrid job is situated in Ann Arbor and on-campus work is expected three days a week, with a few offsite weeks throughout the academic year and an offsite period from mid-May to mid-August.
Responsibilities*
- Provide comprehensive meeting support to the chief financial officer. Manage complex calendars, schedule meetings, and coordinate event logistics including drafting itineraries, room reservations, audio visual needs, catering, and more
- Support several evolving administrative needs related to business services, information technology, Media Center, and facilities
- Make recommendations to integrate and improve the management, organization and workflow of information across multiple college domains
- Provide overall coordination and schedule for project plans, tracking and documentation. Ensure all projects are completed and delivered on time
- Evaluate existing file management approaches and procedures to determine current effectiveness; implement improvements
- Perform independent research and prepare information for special projects including complex documents and spreadsheets
- Document meeting notes, organize procedure documents and prepare presentations
- Coordinate travel arrangements including air, hotel and car reservations; directions; trip itineraries; and compile trip materials
- Prepare data visualization and presentations through PowerPoint and Excel
- Handle all aspects of P-Card reconciliation and expense reports in Concur
- Provide routine office support including filing, copying, and scanning
- Other responsibilities as assigned
Required Qualifications*
- Bachelor's degree or an equivalent combination of education and experience
- 3 years of progressive administrative support work experience
- Intermediate experience with Google Suite and Microsoft Office
- Experience handling confidential information with discretion, managing multiple competing demands, and demonstrating exceptional customer service
Additional Information
The salary range for this position is $50,000 - 60,000. Factors used to determine salary include experience, knowledge and skills for the position. You are encouraged to discuss salary questions to honor transparency throughout the recruiting process.
In addition to a career filled with purpose and opportunity, U-M offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include a generous time off; retirement plan with two-for-one matching contributions after the first year; many choices for comprehensive health insurance; life insurance; long-term disability coverage; and flexible spending accounts for healthcare and dependent care expenses. Learn more about U-M benefits.
Please note:
- Relocation assistance is not provided for this position.
- Authorization to work in the U.S. is a precondition of employment. Applicants will not be sponsored for work visas.
Commitment to Diversity, Equity, and Inclusion
Taubman College values a diverse group of students, faculty, staff and administrators that includes people of different race and ethnicity, national origin, gender and gender expression, socioeconomic status, sexual orientation, religious commitment, age, and disability status. We aim to create a community of mutual respect and trust where everyone's backgrounds, identities, and views are represented without any threat of bias, harassment, intimidation, or discrimination. Learn more about our DEI efforts and the shared values we have for our community.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.