How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that are directly related to this position.
Job Summary
Provide high level support to a team of development professionals in Mental Health. The Development Assistant will work as a contributing member in a fast paced, service-oriented environment. This role will work independently and proactively to relieve professional staff of administrative tasks. The Development Assistant will prepare legal documents and correspondence with a high level of accuracy. Arranges donor and prospect meetings including itineraries, location, refreshments, staffing, purchases, and hosting reports. Frequently communicates with donors and prospects as well as faculty and administrators. Runs reports and accesses information from donor databases. Also, the Development Assistant will participate in team events. This position is required to work onsite (see Work Locations below) but may have opportunities for remote work.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
Administrative Tasks
- Manage and coordinate calendars and schedule complex meetings.
- Prepare P-Card and hosting documentation for reconciliation.
- Represent development in handling inquiries of a highly sensitive and confidential nature.
- Assist with planning and execution of visits, events and committee meetings including preparation of invitation lists, coordinating details with event planning staff, and making guest arrangements for campaign events and activities.
- Coordinate travel, hosting and event related activities including planning trips and itineraries, coordinating travel arrangements, locations, refreshments, and staffing.
Donor and Prospect Coordination
- Assist gift officers to systematically identify donors and prospects with capacity.
- Analyze prospect data and prepare reports.
- Prepare legal documents and correspondence related to donor and prospect activities.
- Provide meeting preparation and follow up with high level prospects, donors, campaign volunteers, volunteer committees and third-party events including note taking.
- Coordinate details and written preparation of briefing materials for events involving major gift prospects, donors, and University and Health System leadership.
Other duties as assigned
Required Qualifications*
- High school degree or equivalent education.
- At least 4 years (Senior level) progressively responsible administrative support experience, preferably in a fundraising environment.
- At least 2 years (Intermediate level) progressively responsible administrative support experience, preferably in a fundraising environment.
- Ability to manage multiple priorities and meet challenging and changing deadlines.
- Excellent skills in the use of the Microsoft Office Suite (Word, PowerPoint, Excel, Visio, etc.).
- Experience in creating databases and generating reports from a variety of internal data bases.
- Must be a self-motivated, highly dependable independent worker with the ability to efficiently and effectively prioritize work and problem solve without direct supervision.
- Excellent verbal, written and organizational skills.
- Strong commitment to philanthropy at the UM Health System.
- Discretion and the ability to interact with top-tier donors while maintaining a high level of confidentiality.
- Ability to work effectively with frequent interruptions.
- Demonstrated ability to develop good working relationships with internal and external constituency groups and to work collaboratively with colleagues in a team environment.
- Superb attention to detail.
- Ability to work flexible hours with occasional weekend and evening work as necessary.
- Ability to lift 10 pounds.
Desired Qualifications*
- Bachelor's Degree
- Demonstrate comprehensive knowledge of the University of Michigan and the Michigan Medicine System organizational structure, culture, operations, and procedures.
- Familiarity with DART and other development reporting systems.
Work Locations
The onsite location for this position is an office suite at the 777 Building. This provides free, on-site parking for staff.
This position may be eligible for flexible work opportunities at the discretion of the hiring department. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment. This position works both onsite and remotely based on the business needs of the unit. This position is locally based in Ann Arbor, MI. There is an opportunity for hybrid remote/local work, but on-site availability is a requirement.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.