Administrative Assistant Senior

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan Procurement Services is seeking an Administrative Assistant Senior to join our Property Control team. In this role, you will be the first point of contact for department inquiries where you will collaborate with varying research departments to ensure all capital equipment is tagged and compliant with Property Control processes. You will work closely with Accounting Operations, Financial Operations, Flint and Dearborn campuses, and Property Disposition to track and manage any discrepancies that arise through the lifecycle of the capital equipment.

The successful candidate must have an understanding of inventory, be self-motivated, possess technical skills, independent problem-solving skills, excellent communication and follow-up skills, and a strong attention to detail.

Responsibilities*

  • Responsible for coordinating schedules for efficient and timely tagging of capital assets.
  • Coordinate with Departments on obtaining access to the assets within 30 days.
  • Elevate issues for management to review when not able to accomplish deadlines.
  • Update Asset Management System with applicable data and notes from Property Control Staff.
  • Provide reports to Property Control staff and University departments.
  • Assist in the development and maintaining of procedures, job aids, knowledge-based articles, and written communications.
  • Assist in process improvement initiatives.
  • Research and aid in solving discrepancies within Asset Management.
  • Maintaining product identification and locations in asset management systems.
  • Research asset discrepancies and recommend or make necessary changes.
  • Coordinate and integrate efforts across departments to enhance asset accuracy.
  • Scanning, uploading, and filling of paperwork.
  • Coordinate meetings and training as necessary.
  • Assist in biennial capital inventory processes.
  • Answer customer inquiries via email, phone, and Team Dynamix (TDX).
  • Assist with projects as necessary.

Required Qualifications*

  • Associates degree or 4 years of relative experience preferred
  • Detail-oriented and highly organized, ability to function effectively in an active, engaging environment
  • Possess strong technical skills and the ability to use desktop software effectively including Microsoft Suite and Google Suite
  • Demonstrate interpersonal skills and the ability to build successful relationships with a wide variety of people at all levels

Desired Qualifications*

  • Knowledge of U-M policies and procedures
  • Knowledge of Team Dynamix (TDX)

Work Schedule

This is a full-time position.  As part of the University of Michigan Finance Division's Future of Work initiative, this position may work onsite or hybrid (both onsite work and remotely) based on the business needs of the position.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

The University of Michigan, with an operating budget of $11 billion, is a leader in higher education. The Finance Division reports to the Executive Vice President and Chief Financial Officer and partners with the university community to provide the financial infrastructure essential to being one of the world's greatest public universities.  We are composed of several units, including Financial Operations, Procurement Services, Treasury, and Financial Analysis.  While encompassing distinct functional areas, we share a common set of values and goals.  For more information about the Finance Division, please go to www.finance.umich.edu.


We offer an extensive total compensation package, including competitive pay, two-for-one retirement contributions, a variety of health insurance options, and a generous vacation plan.  In addition, there are seven paid holidays and four paid season days.


NOTE:  Candidates for this position must be legally authorized to work in the United States.  Visa sponsorship is not available for this position.
Application Deadline


Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled any time after the minimum posting period has ended.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.