How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The letter should address your:
- Specific interest in this position
- Skills and experience which directly relate to this position, and;
- Commitment to diversity, equity, and inclusion
Note: In order for the career portal system to accept the cover letter, please include this as the first page of your resume document, so that you are submitting only ONE combined document. This combined document will be reviewed to assess how you meet the stated qualifications, including your written communication skills.
Job Summary
The Administrative Assistant will support the school's finance team with the daily administration of activities. The incumbent will perform responsibilities of a sensitive and confidential nature that require discretion and independent judgment and decision-making skills. In addition, this position will support the supervisor, the SoK Financial Administration and Internal Controls Manager. The selected candidate will be responsible for delivering a high level of service to all employee and visiting populations, including faculty, staff, students, lecturers, GSAs, temporary employees, guests, and visiting scholars. Review the full job description here.
Who We Are
The School of Kinesiology is one of the fastest-growing schools at the University of Michigan-Ann Arbor. Currently, we have three undergraduate majors, five graduate degree programs, two doctoral programs, and 28 research labs and centers. We are proud to occupy the fully renovated Kraus Building, a 221,600 gross square foot space adjacent to the Diag. It is an exciting time to be in the School of Kinesiology; read more about us here.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
- Maternity and parental leave
- University commitment to providing reasonable accommodations to individuals with disabilities
Responsibilities*
Note, that as this is a new position for the school, we anticipate that responsibilities may shift and change over time.
Travel reimbursements/Chrome River
- Submit expenses on PCard through Chrome River as needed
- Support/train new all faculty, research staff and general fund staff on Chrome River expense program in Wolverine Access
- Assist faculty and staff with issues in the Chrome River program; act as a delegate for Chrome River expense reports for finance team as needed
Guest travel arrangements/events
- Prepare travel arrangements/events and reimbursements for individuals who are not in the Chrome River system
- Support all students and guests with travel reimbursements through the shared services center
Purchasing
- Purchase office supplies for ADMIN suite through Marketsite by creating purchase orders thru MPathways
- Purchase kitchen compostable supplies for the entire building
Meeting arrangements
- Set up a variety of meetings including internal controls, budget, training, year end close and upload, monthly team meetings, etc.
Required Qualifications*
- 2+ years of related administrative support experience
- Bachelor's degree and/or equivalent combination of education and experience
- High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Workspace, Adobe Acrobat, Zoom)
- Proven success with contributing to a positive workplace culture, and ability to consistently demonstrate our school's core values
Work Locations
This is a full-time position with work taking place on-site at the School of Kinesiology, 830 N. University, Ann Arbor, Michigan, from Monday through Friday, 8:00am-4:30pm.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.