How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
Department Summary:
Student Life Budget and Finance (SLBF) supports the Student Life departments of Housing, Dining, Unions, Conference and Events, University Health Services (UHS), Recreation Sports and many departments, centers and programs within Student Life. SLBF prepares monthly, quarterly and annual financial reports, prepares annual budgets, data analysis, procurement and accounts receivable support across Student Life. SLBF also facilitates the annual Internal Controls gap analysis process, provides financial system and business process training as well as updates to U of M processes and policies within Student Life.
Position Summary:
The Procurement Agent Intermediate position reports to the Student Life Procurement Manager. This position manages the competitive bid process for major contracts, negotiates contracts, acts as liaison between Student Life departments and suppliers, and identifies potential new suppliers. This position also processes requests and procures equipment, supplies and services for Student Life departments. This position works with and advises customers in the formulation of bid specifications and prepares formal RFQ and RFP documents for competitive bid. This position analyzes price quotes and proposals and makes recommendations to key stakeholders.
Responsibilities*
Sourcing and Supplier Management (25%)
- Prepare bid documents for Requests for Information (RFI), Requests for Quotation (RFQ), and Requests for Proposal (RFP).
- Guide the selection of suppliers based on quality, cost and reliability.
- Maintain and develop strong relationships with key suppliers and stakeholders within Student Life.
- Address supplier performance issues or discrepancies by facilitating communication between the department and the supplier.
Purchasing (25%)
- Review and process assigned Purchase Request Forms
- Prepare requisitions by verifying specifications and price; obtaining recommendations from suppliers for substitute items.
- Verify receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
- Maintain accurate records of all purchasing transactions and documentation.
Negotiation and Contract Management (25%)
- Manage assigned contract portfolio. Coordinates contract milestones, production schedules, drawings and specifications for user approval.
- Ensure that contracts are reviewed and renewed in a timely manner.
- Negotiate supplier contracts with the support of the Procurement Services.
- Prepare and manage contracts, purchase orders, and other documentation.
- Manage contract performance, ensuring adherence to agreed terms and conditions.
Compliance and Risk Management (15%)
- Ensure that the Division of Student Life adheres to all procurement policies as defined by The University's Standard Practice Guides.
- Coordinate training of all new Student Life staff related to proper procurement and payment procedures.
Coordination and Miscellaneous (10%)
- Participate on University and Student Life committees and workgroups as assigned.
- Point of contact to educate and resolve issues for all departments within Student Life.
- Other responsibilities as assigned.
Required Qualifications*
- Bachelor's degree in Finance, Accounting, Business Administration or related field
- 2 - 3 years progressive procurement experience
- Experience negotiating contracts including legal terms and conditions
- Experience in conducting the solicitation process for RFPs, RFIs, RFQs, etc., from beginning to contract execution
- Experience interpreting procurement policy, regulations, and guidelines
- Proficiency with Excel, database queries, and Google software
Desired Qualifications*
- Experience with University of Michigan's M-Pathways Financials Systems
- Knowledge of University policies and procedures, including those regarding human resources, financial management, internal controls, and procurement
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
Position Responsibilities Criteria (leadership and behavioral qualities expected in this position):
- Demonstrated personal and professional commitment to diversity and a solid understanding of and appreciation for cultural, ethnic, and individual differences.
- Excellent communication, interpersonal, and organizational skills.
- Demonstrated ability to problem solve and be adaptable in a fast-paced environment.
- Demonstrated ability to manage multiple priorities and navigate change effectively.
- Demonstrated negotiation skills.
Working Conditions:
- Typical office setting. Primarily will be working Monday through Friday. Position will be a hybrid. Onsite office location is at the Northwood Community Center.
This role may have reporting obligations under Title IX and Clery.
Authorization to work in the U.S. is a precondition of employment and applicants for this position will not be sponsored for work visas.
Salary may vary depending on qualifications, experience, and education of the selected candidate.
Relocation will not be offered for this position.
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Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.