Administrative Project Coordinator

How to Apply

You must apply through the UM Jobs website (umjobs.org/). In addition to your resume, please submit a cover letter not to exceed one page.  In the body of your letter, please describe how the position fits with and advances your career goals. Your resume and cover letter will be a writing sample for the initial screening process. Please submit your cover letter and resume as a single electronic document (a PDF is best, but there are other acceptable formats), as the system will accommodate only one attachment.

Note: Please be aware that you will receive communication from us at LSA Advancement about the status of your application within a week or so after the posting closes.

We will conduct Round 1 phone interviews and Round 2 Zoom interviews through March, with an anticipated start date in April.

Salary and Work Location

The salary range for this position is $50,000 to $57,000. Salary is determined by direct relevant experience and demonstrated past performance results while ensuring equity on our team.

Our office is located at 309 Maynard Street in Ann Arbor, Michigan. This position must be in the office at least twice weekly and on other days as necessary. Specific days in the office will be determined with your manager.

Job Summary

Who we are

LSA Advancement champions the liberal arts at the University of Michigan by creating access and opportunities for learning, engagement, and giving that will improve the world. We are more than 80 professionals building a positive work environment that supports the excellence and transformative power of the college's liberal arts mission through values-based fundraising, marketing, and communications.  To learn more about what we do, our culture (including our practice of positive organizational scholarship), and our commitment to diversity, equity, and inclusion, visit our Join Our Team Website.

The Administrative Project Coordinator is a unique, highly collaborative role within the LSA Major Gifts team, partnering closely with the Administrative Partner and Annual Giving/College Connections teams and working across Advancement. The Administrative Project Coordinator works with the Director of Major Gifts and all LSA gift officers to support and accelerate our work closing major and principal gifts for college priorities and is responsible for writing and creating communications for both external and internal audiences related to major gifts work and management of internal team processes. The administrative project coordinator also works with the Annual Giving Team on Giving Tuesday and Giving Blueday, the college's two 24-hour days of giving, and with the Administrative Partner Team on process documentation, expense processing, and other administrative tasks.

Who you are

You are authentic, have a positive can-do attitude, nurture high-quality connections, embrace feedback, take pride in providing exceptional service, demonstrate strong attention to detail, and are a life-long learner. You're energized by collaboration, camaraderie, organization, and helping others.

Would you like to connect your work to a greater purpose in a higher education environment? Are you're curious about how fundraising helps propel LSA's mission? If you answered "YES!" we'd like to hear from you!

Specific responsibilities include:

In this role, you will: 

• Partner with the major gifts team to accelerate major gifts efforts to support college priorities, such as student scholarships, programs supporting student health and well-being, and faculty research.
• Become a content and resource expert in different areas of the college related to fundraising.
• Provide key administrative support for Giving Tuesday and Giving Blueday.

You'll report directly to the Director of Major Gifts with a secondary reporting line to the Administrative Manager.

A full job description can be found here.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:

• Generous time off, including vacation time, sick time, holidays, and season days
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

In addition, LSA offers:

• Enhanced tuition support programs for LSA courses
• Strong commitment to work/life balance
• Flexible work arrangements with respect to campus stakeholder needs

Being part of something greater, of serving a larger mission of discovery and care, that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

You can see a summary of the benefits you will be eligible to receive here.

Required Qualifications*

• Bachelor's degree or 3 or more years of equivalent professional experience.
• Intermediate or advanced proficiency with business productivity tools such as Google Workspace or Microsoft Office and video conferencing applications (e.g. Zoom, Google Meet).
• Demonstrated experience editing, proofing, and writing for external audiences.
• Experience working with confidential and sensitive information.
• Ability to manage multiple projects simultaneously.

1. Demonstrated experience planning, executing, and completing projects successfully.

Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and encourage you to apply.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Individuals who are women, LGBTQIA+, Black, Indigenous, people of color, disabled, or veterans are encouraged to apply. 

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei.

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.

Work Authorization: 

Authorization to work in the U.S. is a precondition of employment, and applicants for this position will not be sponsored for work visas.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.