Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Responsibilities*
- Provides advanced Administrative Specialist support in Surgical Pathology. Assists multiple Faculty members, House Officers, and Visitors.
- Supports the Pathology clinical service and manages patients assets for clinical service.
- Functions as a Super User for departmental scheduling software, Laboratory Information System applications; Digital Pathology Imaging software, trains others and assists Cytology, Endocrine and Gyn Medical Directors in creating and maintaining the Pathology Departmental Service Calendar.
- Mentors and shares knowledge of university policies and procedures with administrative support staff.
- Prepares professional correspondence, memoranda, reports, manuscripts.
- Assists faculty of Surgical Pathology in preparing teaching materials, abstracts, grants, articles, and other miscellaneous documents for submission utilizing computer hardware and software.
- Assists Fellowship Director with Fellows recruiting, onboarding, reimbursements and offboarding.
- Schedules and maintains calendar of appointments, meetings, and travel itineraries, reimbursements and coordinates related arrangements.
- Assists with planning department events, conferences.
- Assists with coordinating meetings with Lab Managers and our clinical partners from research, operating rooms, clinics and outside customers.
- Prepares and distributes minutes from meetings.
- Assists with planning schedule of visiting professors including travel arrangements, lodging, and itineraries.
- Manages telephone calls from internal and external customers, receives visitors, and resolves routine and complex inquiries.
- Effectively works with team members to accomplish division and departmental goals in a collegial and professional manner.
- Makes independent decisions regarding planning, organizing, and scheduling meetings while managing workflow, assisting the team and customers of Anatomic Pathology.
- Assist with staffing and workflow of Administrative Assistants in coordination with the Supervisor, Operations Director and Service Chiefs when necessary.
Required Qualifications*
In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.
- Bachelor's degree or an equivalent combination of education and experience is necessary.
- Minimum of two years of administrative support experience is necessary.
- Experience utilizing Microsoft Word, PowerPoint, Excel, and web-based applications are necessary.
- Excellent interpersonal and written communication skills; ability to work independently with general supervision and maximum collaboration in a team environment.
- Must provide strong customer service skills in all interactions.
- Ability to work with a diverse group of people in a diplomatic and effective manner.
- Ability to multi-task and work well under time constraints.
- Strong organizational skills.
- Demonstration of commitment to Service Excellence.
Desired Qualifications*
- Bachelor's degree.
- Michigan Medicine working experience.
- MiChart experience.
- Knowledge of University policies, rules, and regulations.
- Experience with scheduling software such as QGenda.
Work Locations
This position is located at the North Campus Research Complex, located on Plymouth Rd.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.