How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The University of Michigan Medical School (UMMS) fosters the education and research missions of Michigan Medicine, one of the top-ranked academic medical centers in the country. The school has a 172-year history of creating innovative programs designed to train the next generation of leaders in medicine, science and other emerging health professions. Throughout our 20 clinical and nine basic science departments, we are committed to a single mission: To transform health through bold and innovative education, discovery and service.
As part of the U-M Medical School Administration team, this position will support the Office of Continuing Medical Education and Lifelong Learning (OCMELL), Office of Medical Student Education (OMSE) as well as provide some financial support to the Senior Associate Dean for Medical Education (SADME)
The position will ultimately be accountable to the SADME but will assist with day-to-day management of budgets, budget analysis, and financial reporting with in OCMELL and OMSE.
This role will involve generating and maintaining an awareness of each funded project's budget, progress, and anticipated spending needs, and supporting the unit?s financial objectives. Activities required in this role will also involve participation in project meetings and active outreach with budget coordinators.
The salary offered will be based on the qualifications, years of experience/education, and benchmarking with other employees within Michigan Medicine with the same job title.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
- Provide support in the development and execution of budgets and financial planning for OCMELL, OMSE and the senior associate dean for medical education.
- Utilize monthly statement of activity reports to maintain project and program budget tracking spreadsheets, develop models in support of financial decision-making processes, and participate in long-range forecast exercises. Work with Medical School finance to troubleshoot identified financial issues.
- Partner with U-M Procurement to develop and process vendor contracts/agreements. Process vendor invoices through the creation of requisitions/purchase orders; reconcile invoices against agreements and project budgets.
- Monthly review of statement of activity, detail, and gross pay register statements to verify accuracy.
- Work with unit-based financial staff to understand budget expense variances and initiate corrections on individual funded projects.
- Coordinate service unit billing (SUB) including processing monthly billing, maintenance of a tracking system to ensure accounts are being charged appropriately, providing excellent customer service by answering SUB questions, and completion of rate renewal requests.
- Process financial transactions such as accounts receivables, travel reimbursements, journal entries, and non-PO vouchers. Partner with U-M Shared Services and utilize existing financial transaction services to improve unit transaction efficiencies.
- Assist in execution of annual Internal Controls Certification and update of departmental documentation.
- Provide information to project leads for their financial analyses, enabling productive dialogue with leadership.
- Work with the Operations Manager for OCMELL, and Director of OMSE to develop formal budget allocation, monitoring, and stewardship guidelines and expectations, to assure regular attention to financial matters.
Required Qualifications*
- Bachelor's degree in Business with specialty in Accounting, Finance, or other related business fields plus 2+ years of related finance or budget management experience.
- Proficiency in Excel and file storage portals and comfortable with changing technologies.
- The successful candidate will work closely with medical school leadership, cultivating trust with a variety of constituents.
- Demonstration of effective oral and written communication skills and strong interpersonal skills are required.
Desired Qualifications*
- Familiarity with UM budget and expense accounting models and processes and capability to generate journal entries, create and distribute financial reports, and develop custom reports as requested.
- Familiarity and experience with University administrative and business tools such as Finance BI, eReconciliation, Business Objects, MReports and other MPathways systems, Concur, and Data Warehouse.
- Demonstrated ability to work independently and as part of a collaborative group.
- Ability to set priorities, handle multiple assignments and deadlines with minimal supervision, while operating in a flexible and professional manner, with exceptional attention to detail.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.