How to Apply
You must apply through the U-M Jobs website (umjobs.org). In order to be considered, your application package must include a resume and cover letter, not to exceed one page, describing how this position fits with and advances your career goals.
What You'll Do
Under direct supervision, performs entry-level bookkeeping, accounting tasks, HR transactional tasks, and administrative tasks. Posts journal or voucher entries, reconciles accounts, and checks for accuracy. This is an entry-level position.
(60%) Financial Tasks
- Review, process and prepare accounts payable checks for vendor invoices and staff reimbursement requests in accordance to policies and procedures
- Coordinate, process, and disseminate accounts payable checks
- Prepare and submit the weekly bank wire transfer request form to U-M Treasury for the transfer of UMS's cash funds to UMS's secure checking accounts
- Respond to vendor and staff questions regarding invoices and payments, and as needed refer to supervisor for assistance in responding to inquiries, as needed
- Maintain vendor data file. Confirm W9 or W8-BEN has been submitted for vendor payment in weekly voucher
- Annually compile and review vendor payment data for annual calendar year-end 1099 submission to designated accounting firm for processing and distribution of 1099's.
- Prepare, process and deliver daily deposits (cash, check, ACH wires) following proper financial internal controls
- Download, Reconciliation and Confirmation to General Ledger included but not
limited to:- Gross Pay Register (GPR) for biweekly, monthly, temporary staff
- IATSE payroll
- Cash and Check Deposits
- Service Unit Billings (SUB) reports
- Prepare monthly American Express expense report and distributed electronically for each cardholder's completion in accordance with policies and procedures
- Review staff's completed American Express expense report to ensure listed shortcode and expense codes accurately reflect the noted business purpose and provided receipt
- Prepare, process and post journal entries for the following: monthly shortcode ticket purchases, AmEx voucher, and weekly accounts payable check voucher
- Prepare and submit online monthly sales tax reports related to vendor merchandise sales, as needed
- Serve as liaison with the Shared Service Center (SSC) to initiate and process chartfield account coding
(25%) Human Resource (HR) Task
- Process HR related transactions using U-M's HR online management system through SSC for all phases of the employee life cycle such as but not limited to; job posting, hiring, compensation changes, market title changes, and terminations. This applies to all HR staff classifications such as but not limited to; regular, temporary, seasonal, and students.
- Liaise with U-M Shared Service Center (SSC) to process IATSE stagehand hiring and IATSE payroll processing
- Process UMS granted honorariums, salary stipends and payments for services provided by U-M staff
(15%) Administrative Tasks
- Responsible for the collection and distribution of daily mail (external and internal) to UMS's office buildings
- Documenting meeting minutes at Budget and Finance Committee Meeting and provide transcribed minutes for Board approval
- Coordinate and procure office supplies
- Assist with processing MI Special Liquor License applications, as needed
- Assist with scheduling meetings and tracking deadlines for VP of Finance and Administration
- Assist the VP, Finance & Administration in various special projects and other duties as directed
Who We Are
Now in its 147th season, UMS continues to showcase traditional performing arts alongside contemporary artists and is admired across the country for its boundary-pushing roster of artists and its curious and supportive audiences.
Housed on the campus of the University of Michigan in Ann Arbor, UMS is one of the oldest performing arts presenters in the country, committed to connecting
audiences with performing artists from around the world in uncommon and engaging experiences. With a program steeped in music, dance, and theater, UMS contributes to a vibrant cultural community by presenting approximately 60-75 performances and over 100 free educational activities each season. UMS also commissions new work, sponsors artist residencies, and organizes collaborative projects with local, national, and international partners.
UMS was selected as one of the 2014 recipients of the National Medal of Arts, the nation's highest public artistic honor, awarded annually by the president of the United States at the White House to those who have "demonstrated a lifetime of creative excellence," according to the National Endowment for the Arts, which oversees the selection process. For more information on UMS visit: www.ums.org.
UMS values a culture of diversity, equity, and inclusion. We are committed to the development of staff who thrive and contribute to a positive and inclusive environment.
Required Qualifications*
- High School Diploma or higher
- Demonstrated strong organizational skills with attention to detail, and ability to multi-task and prioritize
- Demonstrated awareness and ability to understand accounting fundamental concepts, practices, and procedures
- Demonstrated awareness and ability to process accounts payable, accounts receivable, and reconcile financial accounting data
- Demonstrated proficiency in Microsoft Office Products, especially advanced functions in Excel.
- Demonstrated customer service competencies
- This position requires considerable use of arms and legs and activities such as balancing, walking, and the moving of materials, which at times weigh as much as 50 pounds to elevated locations
Desired Qualifications*
- Knowledge of accounting concepts, practices, and procedures
- Knowledge of University policies and procedures
- Experience working in a non-profit organization
- Experience working with a performing arts organization
- Experience with MPathways (Peoplesoft), Concur, Business Objects Querying/Reporting Tool
Work Locations
This full-time position, with workdays Monday through Friday, is based in Ann Arbor, MI, on the campus of the University of Michigan, working fully on-site.
Modes of Work
The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day following the posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.