How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The letter should address your:
- Specific interest in this position, and;
- Skills and experience which directly relate to this position
Note: In order for the career portal system to accept the cover letter, please include this as the first page of your resume document, so that you are submitting only ONE combined document. This combined document will be reviewed to assess how you meet the stated qualifications, including your written communication skills.
Job Summary
The School of Kinesiology invites well-qualified applicants for an Administrative Assistant Intermediate position. In this role, your primary function is to support the school's sport management (SM) program faculty, the Program Chair, and the Program Administrator with the daily administration of activities. You will be responsible for delivering a high level of service to all employee, student, and visiting populations. Review the full description here.
Who We Are
The School of Kinesiology is one of the fastest-growing schools at the University of Michigan-Ann Arbor. We have three undergraduate majors, five graduate degree programs, two doctoral programs, and 28 research labs and centers. We are proud to occupy the fully renovated Kraus Building, a 221,600 gross square foot space adjacent to the Diag. It is an exciting time to be in the School of Kinesiology; read more about us here.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
- Maternity and parental leave
- University commitment to providing reasonable accommodations to individuals with disabilities
Responsibilities*
(EF) = Essential Function
Purchasing (25%) (EF)
- Purchase office, instructional, and research lab supplies for SM through Marketsite by creating purchase orders through MPathways and as needed on a University PCard. Ensure all orders meet grant requirements, are done within University guidelines, and meet all the proper approvals within the School of Kinesiology and the University
Travel reimbursements/Emburse Enterprise (20%) (EF)
- Prepare travel reimbursements for individuals related to the SM program who are not in the Emburse Enterprise system (students without a university position and guests)
- Submit expenses on PCard through Emburse Enterprise as needed
Guest travel arrangements/events (15%) (EF)
- Assist SM faculty with coordinating workshops, guest speakers, catering orders, and room scheduling, with input from the school's Manager of Events and Alumni Engagement
- Assist with travel arrangements (airfare, taxis, lodging) for SM guests, which may include faculty candidates
Support SM Program Chair and SM Program Administrator (15%)
- Schedule meetings as requested, including group meetings (SMAB and MSBC)
- Call for agenda items and collect materials for monthly SM Program meetings/SM Faculty meeting items
Faculty instructional support (5%) (EF)
- Assist with the organization of course materials for SM faculty (e.g. make copies for exams and provide copy/scanning assistance)
Room scheduling and maintenance for designated office area (10%)
- Distribute mail and packages to designated area (EF)
- Maintain office supplies, copier(s) and other business equipment in designated area (EF)
Other (10%)
- Attend monthly meetings administrative meetings and assist as assigned (EF)
- Provide backup coverage to other school administrative assistants as needed (EF)
Required Qualifications*
- 2+ years of related administrative support experience
- Bachelor's degree and/or equivalent combination of education and experience
- High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Workspace, Adobe Acrobat, Zoom)
- Proven success with contributing to a positive workplace culture, and ability to consistently demonstrate our school's core values.
Desired Qualifications*
- Experience with University of Michigan (U-M) financial policies, procedures and systems but not limited to M-Pathways, or ability to learn related systems quickly
- 1+ years of experience with the Emburse Enterprise reporting system and purchasing at U-M, or ability to quickly learn related systems
- Experience in an academic environment
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
The general salary range for this position is $47,000 - $53,000. An offer may be extended outside of this range based on equity, experience, knowledge, and skills for the position. You are encouraged to discuss salary questions to honor understanding and transparency throughout the recruiting process. Benefits are included with this position.
In-Person Work Schedule: Monday through Friday, 8:00am-4:30pm; there will be program meetings that will require earlier arrivals (as early as 7:00am) and later departures (as late as 5:30pm). This is a full-time position with work taking place on-site at the School of Kinesiology, 830 N. University, Ann Arbor, MI.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.