Administrative Assistant (Hybrid)

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Job Summary

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Administrative Assistant provides general administrative support to the College of Health Sciences Dean's Office, and provides administrative support for internal research and CHS programs.

This role reports directly to CHS Office Manager.

Responsibilities*

General Office Support

  • Assists with managing the Dean's and Associate Dean's calendars
  • Gathers data for Dean from various sources for various reporting purposes
    • Including but not limited to coordinating preparation of department portions of CHS Annual Report
  • Coordinates and facilitates student/faculty/staff events, including but not limited to:
    • CHS Summer Camp
    • Commencement
    • CHS/PHHS Joint Honors Event
  • Provides support for meetings as appropriate, including taking meeting minutes
  • Assists with preparation of student letters for CHS

Internal Research Administration Support

  • Assists with management, monitoring, and reporting of all CHS funded research grants
  • Supports research application process, including:
    • Assisting with locating/providing elements needed for the application
    • Assisting with coordination of application materials
    • Creating requests for project grants and relevant short codes
  • Supports post-award process, including:
    • Monthly monitoring of grant expenses
    • Updating PIs on financials on a monthly basis
    • Creating statements of activity and providing appropriate updates to faculty and/or Directors
    • Supporting reporting requirements
    • Managing close out process and financial status reports
    • Maintaining research related files
  • Assist Associate Dean with new faculty research orientations

Program Support

  • Provides administrative support for:
  • Research orientation
  • HEART Clinic and HEART Committee
  • Center on Aging
  • Health for All

The above duties listed illustrate the many responsibilities required as an administrative assistant senior and should not be interpreted to describe all of the duties this position may be required to perform related to this role.

Required Qualifications*

  • High school diploma or equivalent
  • Four (4) years of relevant administrative support experience
  • Two (2) years of financial administrative support experience
  • Experience taking meeting minutes
  • Proofreading and editing skills
  • Strong proficiency in preparing spreadsheets, slides, graphics, and desktop publishing using Microsoft Office Suite and Google Suite
  • Experience with customer service

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

100226 - Administrative Assistant Intermediate

Required Qualifications:

  • High school diploma or equivalent
  • Two (2) years of relevant administrative support experience
  • One (1) year of financial administrative support experience
  • Experience taking meeting minutes
  • Proofreading and editing skills
  • Strong proficiency in preparing spreadsheets, slides, graphics, and desktop publishing using Microsoft Office Suite and Google Suite
  • Experience with customer service

The Administrative Assistant Intermediate salary range is $34,300 - $42,900.

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

  • Generous time off
  • A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
  • Many choices for comprehensive health insurance.
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.

For tuition support information can be found at: https://www.umflint.edu/hr/ benefits/

Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/

Modes of Work

Hybrid

The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.