Chief Dept Administrator Hlth

Job Summary

The mission of the University of Michigan Medical School is to transform health through bold and innovative education, discovery and service. This mission is supported by a set of strategic pillars with our commitment to people, discovery, education, care, and service. The University of Michigan?s Department of Physical Medicine and Rehabilitation was established in 1950 as one of the first PM&R Department in the country. The department also established the first Physical and Occupational therapy division. The department has 81 active faculty with approximately 50 physiatrists. The Department of PM&R at Michigan Medicine is looking for a Chief Department Administrator (CDA). The CDA will partner with the Department Chair to manage departmental operations and accomplish strategic initiatives of the department that are aligned with the overall vision of Michigan Medicine. The CDA has additional accountability to the Medical School?s Executive Director for Administration and Chief Operating Officer for academic activities.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

The CDA:

• Partners with the Department Chair and the leadership team to align departmental goals with the Michigan Medicine strategy and implement a plan to accomplish these goals. 
• Manages the department?s financial performance, human resources, service agreements with internal and external stakeholders, research administration, space utilization, and educational administrative activities. 
• Partners with the Department Chair in all areas of faculty affairs including appointments and faculty satisfaction. Works collaboratively with the Medical School Offices of faculty affairs in the and medical school finance for faculty economics and planning. 
• Provides guidance and mentorship to faculty in administrative roles. 
• Stays apprised of current issues affecting an academic medical center, understands how these may impact the department, and adjusts strategy accordingly. 
• A contributing member of the CDA community.

Specific PM&R CDA duties: 

• Participate in developing and monitoring strategic department contracts 
• Inpatient Rehabilitation Program (adult and pediatric) 
• Act as a strategic partner for the Inpatient Rehabilitation unit at Chelsea Hospital and Mott Hospital for pediatric inpatient rehabilitation admissions. 
• Supervise a team of nine, including a senior manager, to facilitate communication and coordination between the MM acute hospital and post-acute services for patients under PM&R physician or psychology care        . 
• Ensure adherence to compliance regulations, conducting regular compliance and revenue meetings with hospital leadership at both Chelsea Hospital and MM Mott Hospital. 
• Participation with National rehabilitation groups such as the AAP (Academic Association of Physiatrists) administrator group and consider AMRPA (a national group for Rehabilitation hospitals). 
• Supervise clinical liaison senior manager for working with outpatient clinical issues working with the ACCC and the Service Chief. 
• Supervise the communications specialist role for the department in partnership with faculty leadership

Leadership Competencies:

• Collaborates to create a shared vision, effectively communicates the vision and inspires stakeholders to build consensus. 
• Growth mindset and ability to negotiate a complex healthcare and academic environment to accomplish tasks 
• Creates value for a diverse community by fostering a climate of service excellence. 
• Leads innovation and change through the application of lean thinking philosophy, tools and techniques to increase operational efficiencies. 
• Fosters and supports diverse teams and provides a work climate that is inclusive and elicits a high level of team engagement. 
• Collaborates and builds inclusive relationships with appropriate stakeholders and models respect, recognition, helpfulness and collaboration. 
• Coaches and develops others and provides professional development support. Develops talent with both the individual and organizational needs in mind. 
• Develops a culture of accountability, provides the team with a strategic direction, prioritization and support in order to achieve results. 
• Identifies problems and involves appropriate individuals to reach resolution. 
• Leads in the alignment of Michigan Medicine culture by being organizationally astute and leveraging processes and relationships to succeed. 
• Adapts oneself in a complex environment, adjusting as required and always engaging in self-reflection, continual learning and growth. 
• Acts with courage and confidence to encourage creative thinking, seize opportunities, demonstrate personal conviction and convey an optimistic outlook. 
• Communicates effectively to a multitude of audiences, using the appropriate medium/s of communication at the appropriate time in order to elicit feedback, share information and construct messaging that will have the maximum impact on others

Required Qualifications*

• MBA, MPH or equivalent combination of education and experience. 
• 5+ years of leadership experience in a related field. 
• Demonstrated ability to present and gain acceptance of ideas and proposals. 
• Knowledge of finance, accounting, budgeting, and data analysis. 
• Demonstrated strength in verbal and written communication. 
• Demonstrated ability to be an effective leader in a complex and dynamic organization. 
• Knowledge of funds flow in an academic organization.

Desired Qualifications*

• Experience in managing research and grant activity and knowledge of pre- and post- award management and research compliance. 
• Experience in managing gift funds and other financial assets. 
• Experience in developing and preparing contracts and proposals. 
• Clinical administrative manager experience 
• Ability to work with many stakeholders and be effective through effective communication and relationships.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.