Legal Secretary Intermediate

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Student Legal Services
Legal Secretary Intermediate

Student Legal Services, a full-service law office that assists students at the University of Michigan, is searching for a legal secretary to join our staff of 5 full-time attorneys, 1 paralegal, and at least 2 student interns. We advise, negotiate on behalf of, and provide legal representation to students in county, state, and federal courts. Also, we host educational presentations regarding the law and participate in multiple events throughout the Ann Arbor, Flint, and Dearborn campuses.

Some practice areas of our office are housing and landlord/tenant law, family law, probate, consumer law, criminal defense, immigration law (referrals only), and contract review. We also provide notary services to students, faculty, and staff.

Why Work at Michigan?

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

  • Generous time off
  • A retirement plan that provides two-for-one matching contributions with immediate vesting
  • Many choices for comprehensive health insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses
     

Responsibilities*

You will:

  • Answer the phone and route calls.
  • Greet clients and other visitors to the office.
  • Prepare basic legal documents and correspondence, and review documents for accuracy and completeness.
  • Maintain attorney calendars and schedule appointments.
  • Verify enrollment and eligibility for services and schedule intake appointments.
  • Coordinate travel arrangements, prepare itineraries, and process expense reports for staff.
  • Maintain client files.
  • Provide administrative support.
  • Maintain client account ledgers, track and prepare monthly reports of all client deposits and disbursements.
  • Prepare and process financial transactions.
  • Report to the director and assist the director with reviews of the annual budget.
  • Work onsite at the office.
  • Maintain and order supplies.
  • File documents with courts.
  • Prepare materials for mailing and take them to the post office.
  • Help with preparation for presentations.
  • Maintain the office law library.
  • Treat client communications and data with confidentiality.
  • Notarize documents.

The full job description is linked here.

Required Qualifications*

  • High School Diploma or equivalent
  • Minimum 2 years of progressive office administrative experience
  • Working knowledge of  Word, Adobe, Google, PowerPoint, Excel, and the Windows operating system
  • Notary Public or eligibility to become one within 3 months of hire

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

This role may have reporting obligations under Title IX and Clery.  

Authorization to work in the U.S. is a precondition of employment and applicants for this position will not be sponsored for work visas.  

Salary may vary depending on qualifications, experience, and education of the selected candidate.

Selected candidates whose start date is 4/1/2025 or after, will not be eligible for the university FY25-26 salary/merit plan unless otherwise notified.

Relocation will not be offered for this position.

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Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.