Academic Project & Events Coordinator

How to Apply

A cover letter is required for consideration for this position and must be attached as the first page of your resume. Save the cover letter and resume as a single PDF to be uploaded. The cover letter should address your specific interest in the position and outline the skills and experience that directly relate to this position.

Job Summary

To meet these goals, we need the assistance of a 0.75-time Administrative Coordinator/Project Coordinator, with the working title of Academic Project & Events Coordinator. Reporting to the director of WISE RP, this position will manage a range of important projects aimed at supporting and celebrating gender minoritized individuals in STEM at U-M. The Academic Project & Events Coordinator portfolio includes:

• Logistics & Implementation of large-scale co-curricular and curricular programs
• Management of WISE RP's future service learning curricular programs and piloting new
  learning models
• Student Academic and Social Support
• Marketing & Communications
• Campus Partnerships & Collaborations
• Project Assessment & Evaluation

This position is an in-person/hybrid position that requires some evenings and weekend work. Some travel may be required. The position is 30 hours/week, and is a term-limited appointment for three years with the possibility of renewal contingent on your satisfactory performance and conduct, the availability of work, and continued funding.

Who We Are

The Women in Science and Engineering Residence Program (WISE RP) is guided by our program mission and core tenets to ensure gender-minoritized students pursuing science, technology, engineering, and math (STEM) related degrees are successful and supported. The WISE RP aims to:

• Facilitate student learning and development
• Build a community based on mutual respect 
• Create engaging cultural, academic, and educational experiences for students
• Bolster students' STEM self-efficacy
• Celebrate and empower students' diverse identities within and beyond STEM
• Assist students in promoting their leadership capacities to lead in a global society

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off, including vacation time, sick time, holiday, and season days
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

In addition, LSA offers:

• Enhanced tuition support programs for LSA courses
• Strong commitment to work/life balance
• Flexible work arrangements with respect to campus partner needs

Individuals who are women, LGBTQIA+, Black, Indigenous, people of color, disabled, or veterans are encouraged to apply.

Responsibilities*

Project Management (45%)

• Manage the timelines, resource allocation, and procedures for multiple overlapping projects in the WISE RP portfolio. Projects you manage may be led by the Program Director, Associate Director, or in partnership with other campus units
• Manage logistics, implementation, and budget proposals for the unit's large-scale programs, including but not limited to:
  • Co-curricular programs:
    • WISE Nights, Alumni Weekend, STEM excursions
  • Curricular programs:
    • Service-learning partnerships, Summer Scholars
• Interface with the WISE RP Administrative Assistant and the project leads; ensure that events are designed to meet the goals according to the program's tenets and mission
• Assist in the creation, implementation, and management of unit-level merit & need-based scholarship processes

Marketing & Communications (20%)

• Community engagement, access, and elevating the voices of our community members are core values. We accomplish this by overseeing timely, STEM-focused and community-empowered content for WISE RP external communication outlets. Currently, the WISE RP website, newsletter, LinkedIn, Instagram, and Facebook.
• Collaborate on marketing and communication outreach to promote unit programs
• Help with design, management, and execution of unit brand (internal/external)
• Assist with stewardship management and donor communications via Giving Blue Day and other initiatives.

Student Support (15%)

• Manage application, selection, and onboarding of WISE RP Summer Scholar participants
• When needed, conduct student one-on-ones and focus groups to assist in navigating various academic and personal concerns
• Create a welcoming environment to engage with community members in formal and informal capacities

Student Staff Management (10%)

• On-board, set goals, and evaluate the performance of the WISE RP Program Assistant: Web and Communications Student Staff
  • This role will help manage Program Assistants as they curate content for marketing and communication platforms for the unit.
• Potential to supervise and manage other WISE RP student staff, such as Study Group Leaders and Affinity Groups

Collaborations & Partnerships (5%)

• Help create programs and outreach facilitated by WISE RP and its partners. Such partnerships include (but are not limited to) work with Women In Science and Engineering (WISE), College of Engineering, Center for the Education of Women (CEW+), Center for Global and Intercultural Study (CGIS), Ginsberg Center, and student organizations.
• Collaborate with campus and community partners to actualize current and future mission-driven priorities of WISE RP. Help implement programs facilitated by student organization partners who want to engage with the WISE RP community (e.g., Society of Women Engineers (SWE))

Assessment, Evaluation, & Reports (5%)

• Lead program review and evaluation, which are important to the success of any WISE RP program and the implementation of future projects
• Collaboratively produce reports, including the WISE RP annual report, program review, assessment, and evaluation of curricular and co-curricular programs implemented

Required Qualifications*

• Bachelor's degree OR an equivalent combination of job and educational experiences
• At least 2+ years of experience in event planning in an educational context OR At least 2+ years of experience in project management
• Experience supporting units with an academic focus and targeted student populations
• Experience managing different kinds of projects simultaneously (e.g. managing the launch of new programs, managing external-facing event series, developing a set of new workflows for internal and external processes)

Desired Qualifications*

• Experience planning events on the U-M Ann Arbor campus
• Experience coordinating service learning projects/study abroad programs
• Demonstrated experience with creating more equitable workplaces or learning environments
• Demonstrated experience with supporting and enhancing the learning experiences of minoritized individuals in STEM

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.