Job Summary
This temporary position provides administrative support to the Chief Human Resources Officer (CHRO) for Michigan Medicine, with primary focus on calendar and email management. The ideal candidate will efficiently manage complex scheduling for the CHRO involving leadership team members and external stakeholders. This role requires maintaining a high level of accuracy, responsiveness, and professionalism while handling confidential HR matters.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
Calendar & Email Management:
- Manage the CHRO's calendar by scheduling and organizing appointments
- Respond to calendar inquiries from internal and external contacts
- Coordinate virtual and in-person meetings with multiple attendees
- Provide meeting logistics support (agendas, basic materials)
- Screen and manage incoming emails and phone calls
Basic Administrative Support:
- Provide general administrative support to the CHRO
- Handle confidential matters with discretion
- Coordinate with Michigan Medicine offices and leadership as needed
- Assist with routine correspondence
Communications Support (Limited):
- Light editing and proofreading of communications as directed
- Basic document preparation and formatting
Required Qualifications*
- Minimum of 5+ years of progressively responsible administrative work experience
- Strong calendar management skills with ability to prioritize competing demands
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office and Google Suite
- Excellent attention to detail and demonstrated organizational, interpersonal, oral, and written communication skills.
- Ability to be proactive and to prioritize among competing demands
Desired Qualifications*
- Bachelor's degree or equivalent combination of education and experience with a minimum of 5+ years of progressively responsible administrative experience
- High-level administrative support experience in an academic medical setting
- Flexibility and willingness to learn new content/skills
- Familiarity with University policies and procedures
- Familiarity with University systems
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
This posting may be removed from the job board and filled at anytime.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.