How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The School of Dentistry is looking to recruit an Administrative Assistant Senior to join the Periodontics and Oral Medicine (POM) Department. You will report to the POM department Business Administrator. A hybrid schedule is a possibility in this position. The hybrid schedule will include four (4) days per week in the office at the School of Dentistry in Ann Arbor, Michigan. One (1) day per week working remotely after onboarding and training are completed.
Mission Statement
MDentistry: Advancing health through education, service, research, and discovery.
MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Belonging.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
- Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
- Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Why Work at Michigan?
Being part of something greater, of serving a larger mission of discovery and care - that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It adds purpose to your profession. Work at Michigan and become a victor for the greater good.
The School of Dentistry is consistently ranked as the #1 dental school in the United States and the world. We embrace diversity in many forms and champion diversity of thought and culture. Our Mission, core values, and additional information about our school can be found on our website. The University of Michigan also offers comprehensive benefits to help you stay well and to support you as you plan for a secure future. Benefits include:
- Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.
- A retirement plan that provides two-for-one matching contributions after the first year of employment.
- Many choices for comprehensive health insurance.
- Life insurance.
- Flexible spending accounts for healthcare and dependent care expenses.
- Work-life programs to strengthen a workplace culture that supports personal and family life, including child care, elder care, lactation resources, and mental and emotional health services.
Responsibilities*
- Manage the department Chair's calendar, schedule meetings, and conferences
- Coordinate faculty appointments, reappointments, and promotions; notify the Chair when due, schedule committee reviews, write correspondence, and communicate with the Faculty Affairs department to schedule documentation for Executive Committee meetings
- Coordinate annual faculty reviews; obtain supporting documentation from faculty members, organize executive committee review, individual review meetings, and prepare documentation summaries for the Chair's meeting with the Dean
- Coordinate clinical credentialing and international scholar processing and onboarding. Coordinate department events and continuing education courses, postgraduate and externship program support
- Organize faculty meetings, prepare agendas, and schedule rooms. Order meeting supplies and meals as needed. Reconcile P-card transactions using Emburse Enterprise. Work with the Continuing Education department on departmental symposiums as needed
- Work closely with the HR team to master the onboarding platform, Smartpath, for new hires, reappointments, and promotions
Required Qualifications*
- Four years or more of progressively responsible office experience, preferably in an academic setting
- Successful work experience supporting senior-level administrators with broad responsibilities in a large complex organization
- Excellent interpersonal skills and an ability to work as a cooperative team member
- Excellent written communication skills
- Ability to exercise initiative, independent judgement, diplomacy, and a positive service-oriented attitude
- Excellent ability to multitask by managing a large and varied workload with excellent attention to detail
- Demonstrated proficiency with Microsoft Office products and Google Suite
- Experience working in a diverse environment
- Excellent organizational skills
- Excellent attendance record
Desired Qualifications*
- Bachelor's degree desired, but not required. Five years of administrative support experience
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.