How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The University of Michigan Medical School seeks a highly skilled and composed Executive Administrative Partner to provide executive-level support to the Dean. This individual will serve as a trusted advisor and strategic administrative partner, ensuring that the Dean's time, communications, and engagements are managed with precision, professionalism, and discretion.
The ideal candidate will demonstrate exceptional judgment, organizational excellence, and the ability to anticipate needs in a dynamic and high-profile environment. This position requires a balance of strategic awareness, administrative mastery, and the poise to engage effectively with senior leaders, faculty, donors, and campus partners.
About the University of Michigan Medical School and the Dean's Office
The University of Michigan Medical School (UMMS) is a vital component of Michigan Medicine, one of the nation's leading academic medical centers. UMMS is recognized for excellence in medical education, biomedical research, and patient care. As part of a top-tier public research university, UMMS fosters innovation, collaboration, and discovery that improves health outcomes globally.
The Dean?s Office provides strategic leadership, coordination, and support for all facets of the Medical School's mission. Working closely with the Vice Deans, department chairs, and Michigan Medicine leadership, the office drives initiatives that advance academic excellence, world class research, health equity, and organizational effectiveness.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
Key Responsibilities
Executive and Strategic Support
- Provide advanced, confidential executive support to the Dean, exercising sound judgment and professionalism in managing sensitive and high-impact matters.
- Serve as a trusted administrative partner, anticipating needs, managing priorities, and ensuring timely follow-through on key projects and decisions.
- Represent the Dean's Office in a professional and diplomatic manner with internal and external stakeholders, including university executives, faculty, alumni, and national collaborators.
- Support and occasionally lead special projects or initiatives aligned with the Dean's strategic goals.
Calendar, Meeting, and Travel Management
- Proactively manage the Dean's complex calendar, prioritizing commitments and coordinating logistics with multiple internal and external partners.
- Prepare the Dean for meetings by compiling background materials, agendas, and briefing documents.
- Coordinate domestic and international travel, prepare detailed itineraries, and process reimbursements in accordance with university policies.
- Oversee logistical and administrative aspects of high-level meetings and events, including technology support, materials preparation, and follow-up.
Communications and Correspondence
- Draft, edit, and manage correspondence, reports, and presentations on behalf of the Dean with clarity, professionalism, and discretion.
- Ensure effective communication flow within the Dean's Office and across leadership portfolios.
- Collaborate with communications staff on internal and external messaging, including remarks and presentations.
Administrative Leadership and Collaboration
- Serve as the key liaison within the Executive Suite providing leadership and guidance to administrative partners supporting the Dean's Office, Vice Deans, and Office of the EVMPA Leadership.
- Promote excellence in executive support practices and foster a collaborative, solutions-oriented office culture.
- Contribute to planning and execution of major events, town halls, and leadership meetings.
- Develop and maintain systems to improve efficiency and information management across the Dean's Office.
Required Qualifications*
- Bachelor's degree or equivalent combination of skills, experience, and education.
- 5 to 7 years of relevant high-level administrative experience.
- Excellent interpersonal skills with ability to interact with diverse people both within and outside of the University, and at different levels of the institution, including executive officers, high-level administrators, faculty, staff, students, and external partners.
- Outstanding judgment in the handling of confidential materials and situations with sensitivity and discretion.
- Excellent attention to detail and demonstrated organizational, interpersonal, oral, and written communication skills.
- Ability to be proactive and to prioritize among competing demands
- Ability to work both collaboratively and independently, achieve high performance goals, and meet deadlines in a fast-paced and quickly changing environment.
- Successful work history demonstrating either effective process management or management of multiple complex tasks.
- High level of proficiency in Microsoft Office, Google Suite, and Emburse Enterprise.
Desired Qualifications*
- Reliable and punctual; ability to flex work schedule as needed.
- High level administrative support experience in an academic medical setting.
- Flexibility and willingness to learn new content/skills
- Familiarity with University policies and procedures.
- Familiarity with University systems.
Work Locations
Medical Science Unit I
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.