How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that are directly related to this position.
Job Summary
Michigan Medicine is a groundbreaking organization for many reasons, and much of the work that we do is made possible because of philanthropy. The Michigan Medicine Office of Development raises an average of $200 million annually, which helps us to be a change agent of the world. The Office of Development supports an overall culture of flexibility by providing a hybrid work opportunity.
The Development Assistant will work as a contributing member in a fast paced, service-oriented environment, providing high-level support to multiple teams of development professionals. This role will work independently and proactively to relieve professional staff of administrative tasks and support activities centric to donor relations, prospect cultivation and stewardship. The Development Assistant will prepare gift agreements and correspondence with a high level of accuracy and manage data for several projects that require reporting, tracking, and accessing information from donor databases. Responsible for coordinating donor and prospect meetings, including tasks related to itineraries, location, refreshments, staffing, purchases, hosting reports, and assists with assignments related to development volunteer activity and others. Frequently communicates with donors and prospects as well as volunteers, faculty, and administrators. The Development Assistant will participate in team events.
The development assistant will also provide support for the annual giving, digital and data teams which will include a wide range of duties, including data batch review, copy proofing, digital campaign support, giving day support, meeting scheduling and other activities as needed.
What You'll Do
General Administrative Support: 40%
- Manage schedule for Managing Director and Directors including the coordination of calendars and scheduling of complex meetings.
- Prepare P-Card and hosting documentation for reconciliation.
- Coordinate travel plans and hosting as needed.
- Prepare materials needed by Managing Director and Directors daily.
- Provide assistance with meeting preparation and follow up for both internal and external constituencies.
- Represent development in handling inquiries of a highly sensitive and confidential nature.
- Provide support for onboarding new employees.
- Other administrative duties as assigned.
Annual Giving, Digital and Data Team Support: 40%
- Assist with scheduling and planning of large meetings, retreats, and other special team events.
- Support Directors with budget tracking.
- Assist Digital Team with giving day and other digital campaigns as needed.
- Assist Directors in managing P-Card expenses.
- Assist Annual Giving team with annual planning and implementation of projects including creation and updating of planning documents and updating project management system.
- Support Annual Giving team proofreading and routing of annual solicitations as needed.
- Assist Data Services Team in creation of trackable links and Bitly custom links for giving efforts.
- Assist with projects as needed.
Leadership Annual Giving Team Administrative Support: 20%
- Coordinate travel, hosting, and event related activities including planning trips and itineraries, coordinating travel arrangements, locations, refreshments, and staffing.
- Prepare P-Card and hosting documentation for reconciliation.
- Other administrative duties as assigned.
Required Qualifications*
- More than four years of progressively responsible administrative support experience (Senior level).
- More than two years of experience (Intermediate level).
- Advanced experience with Microsoft Office Suite (Word, PowerPoint, Excel, Visio, etc.).
- Experience with generating reports from a variety of databases.
- Excellent verbal, written and organizational skills with demonstrated attention to detail.
- Proven ability to use discretion and maintain a high level of confidentiality.
- Ability to work flexible hours with occasional weekend and evening work as necessary.
- Candidate must have access to reliable internet.
Desired Qualifications*
- Bachelor's Degree or equivalent combination of education and experience.
- Previous experience with fundraising projects with non-profits.
- Familiarity with University of Michigan and the Michigan Medicine organizational structures.
- Experience with Zoom, Teams or other virtual meeting platforms.
Work Locations
The onsite location for this position is in the 777 Building. This provides free on-site parking for staff. This position works onsite with remote work opportunities based on the business needs of the unit.
This position may be eligible for flexible work opportunities at the discretion of the hiring department. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Underfill Statement
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.