How to Apply
A cover letter and resume are important submissions for the hiring team to get a sense of your experience. A cover letter is required to be considered for this position. In the cover letter, please let us know how our position will align with your career aspirations and skills. Submit both a cover letter and a resume as one file (because of system limitations).
For questions about this role or accommodation requests, contact [email protected].
Job Summary
Come join our team at the Stamps School of Art and Design!
The Penny W. Stamps School of Art & Design is looking for an experienced temporary Administrative Assistant. The Assistant to the Director of the Stamps Visitors Programs and will help organize the Penny Stamps Speaker Series and Witt Visiting Artist programs. You will support the Director by managing administrative tasks, production calendars, and travel; overseeing social media and marketing needs; maintaining records; and helping facilitate online engagement with program guests. This is a short-term appointment lasting a maximum of 14 weeks, beginning early January 2026.
Please review the full position description here.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers the following benefits to Temporary employeesIn addition to a career filled with purpose and opportunity, The University of Michigan offers the following benefits to Temporary employe
In addition to a career filled with purpose and opportunity, The University of Michigan offers the following benefits to Temporary employees:
- Business Travel Accident Insurance
- 403(b) Supplemental Retirement Account (non-exempt employees only)
- Temporary employees who average 30 or more hours per week may be eligible to enroll in a U-M health plan. Eligible temporary employees may also cover dependents on a U-M health plan. Learn more about expanded eligibility for medical benefits under the Affordable Care Act.
- Sick time under the state of Michigan's Earned Sick Time Act (ESTA). For more information, see the Absence from Work section of the Staff Handbook section of the Staff Handbook.
Responsibilities*
- Plan, schedule, and publish weekly social media content; create recap posts and reels from event and backstage footage.
- Coordinate livestreams in partnership with media outlets and support cross-platform collaborations with partner organizations.
- Draft and prepare correspondence, reports, presentations, and other communication materials.
- Maintain program databases, archives, photos, online filing systems, and public-facing content, ensuring accuracy and updates.
- Manage phone/email inquiries and support data collection, tracking, and analysis for program needs.
- Collaborate with the Director to develop and implement procedures for guest speaker logistics.
- Be the primary contact for guests and manage all logistics, including travel, lodging, transportation, schedules, itineraries, agreements, and required forms.
- Coordinate post-event receptions in agreement with the Director and program partners.
- Support financial processes by preparing honoraria, vendor payments, budget updates, and monthly reconciliations.
- Create promotional content, manage community listings and calls for proposals, and review event recordings for quality, edits, and promotional clips.
Required Qualifications*
- Experience in a demanding administrative role
- Proficiency in collaborative, cloud-based productivity applications (Google Apps, Microsoft 360, etc.)
- Experience completing financial transactions (payments, reimbursements, and budgets)
- Proficient in social media platforms (Facebook, X, Instagram, and TikTok)
- Commitment to upholding privacy protocols
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
Authorization to work in the U.S. is a precondition of employment, and you must maintain authorization for this position. Applicants will not be sponsored for work visas.
Application Deadline
Job openings are posted for at least seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.