Extended Site Maintenance
We are performing updates and maintenance to our applicant experience. As a result, the site will be unavailable Saturday, February 7th at 8am EST through Sunday, February 8th at 7:30am EST. During this outage period, applications for job postings can not be submitted.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Responsibilities*
Manage complex calendars, maintain and communicate daily schedules, provide additional support as requested. Coordinate numerous complex meetings which may involve various locations, multiple departments and institutions. Organize travel arrangements, reimbursements. Reconcile monthly expenses.
Partner with lab manager to assist with lab Manage and oversee tracking of received inventory. Assist lab with supply management, lab PPE, lab organization, cell culture lab
Administrative coordinator for the T32 Multidisciplinary Training Program in Basic Diabetes Research Training Grant. Assist with grant renewal, grant and progress report submissions: publications, tables, biosketches, research base pages, etc.
Aid faculty with updating CVs, add references in manuscripts using program such as Endnote, maintain publications in PubMed, formatting NIH biosketches, bibliography files, file management.
Ability to plan and coordinate events, meetings and symposiums. Assist with additional divisional responsibilities as needed, research website and other requests. Onsite coordinator for weekly, divisional conferences.
Required Qualifications*
- Bachelor degree and or minimum of four+ years of high level, complex administrative experience. Previous experience providing support to senior level faculty or leadership.
- Excellent professional writing skills; good grammar and punctuation.
- Demonstrated track record for effective communication with all levels of the organization; ability to exercise discretion and judgment in matters of sensitive or confidential nature.
- Strong multi-tasking ability with propensity to adjust for changing priorities.
- Advanced level proficiency with Microsoft 365, Google Drive
- Excellent proofreading skills and file management
- Experience with grants, NIH biosketches
- Ability to learn independently and apply skills to future work.
- Strong interest in emerging technology platforms and social media
- Professionalism; outstanding attendance record and excellent work ethic.
- Must have an ability to exercise initiative, independent judgment, a positive service-oriented attitude, excellent communication, interpersonal and organization skills.
- Ability to problem solve and think critically.
Desired Qualifications*
- Experience with Adobe and Endnote. Knowledge of M-Pathways and the University business systems.
- Emburse expense report processing.
- Knowledge of grants and eResearch.
- Experience in high paced, dynamic, working environment.
- Knowledge of University policies, procedures and regulations
Work Schedule
* Hybrid position- will require on-site work. Full-time position, Monday through Friday, 40 hours.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.