BMC2 Administrative Specialist

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

BMC2 is a collaborative consortium dedicated to improving the quality of care and outcomes in patients who undergo cardiovascular procedures across the State of Michigan. BMC2 is comprised of registries in PCI, Vascular Surgery, MISHC ? Structural Heart, a new Heart Failure registry, in addition to co-leading the MiCR cardiac rehab initiative. Support for BMC2 is provided by Blue Cross and Blue Shield of Michigan and Blue Care Network as part of the BCBSM Value Partnerships Program. 

BMC2 is seeking an experienced Administrative Specialist to administratively support the organization. This role will work collaboratively with core program leadership, external partners, and current members of the BMC2 team. This role will support the day-to-day activities across BMC2
 

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Office Administration

• Deliver comprehensive administrative support for multiple registries and teams.
• Coordinate conference room scheduling.
• Draft professional correspondence, memoranda, and reports.
• Execute day-to-day office operations, supporting staff with administrative needs.
• Administer annual office initiatives: space survey, emergency call list, flu vaccination program.
• Maintain detailed employee management records (UM ID, contact info, anniversaries, birthdays).
• Support tuition reimbursement processes 
• Grant shared drive access and manage fire safety/emergency procedures.
• Initiate building access requests, update nameplates, distribute keys.
• Assist in content creation (emails via Emma; design materials on Canva).

Financial Operations

• Prepare, track, and reconcile annual and monthly expenditures
• Process accounts payable (invoices, peer review, PAC) and accounts receivable (EPCI/PPCI payments), including follow-up to completion.
• Pay honoraria 
• Renew recurring subscriptions (Emma, Airtable, Bitly, Biteable, Canva, rent, ITS MiStorage, phones, Michigan Creative/Web).
• Request journal entries (JE) as needed; manage charges to short codes and oversee creation of new codes.
• Administer MiCR Rehab Grants, including fund receipt, signature collection for amendments, and invoice payment.

Event & Meeting Coordination

• Provide logistical support (agendas, AV, room, materials, day of) for virtual and in-person meetings, conferences, and trainings
• Prepare travel arrangements and process reimbursements for staff, faculty, and guests.
• Attend meetings to support on-site event logistics (note: some weekend, evening support is required).

System and Access Management

• Create/renew UM accounts for external collaborators and facilitate REDCap access.
• Distribute communications regarding REDCap maintenance/downtime.

Communication 

• Maintain BMC2 and MISHC websites; upload/remove documents, update meeting information and agendas annually. Request updates for maps or site information.
• Social media experience including LinkedIn and YouTube
• Interest in or experience with Basic video editing skills or willingness to learn
• Experience translating technical or medical diction for the lay audience 
• Interest in or experience with Canva or willingness to learn
• Interest in or experience in photo editing 

Continuous Improvement & Growth 

• Remain adaptable as the initiative evolves, taking on new responsibilities as priorities emerge. 
• Demonstrated growth mindset to actively seek opportunities to learn, adapt, and apply new skills and knowledge to enhance team and personal performance. 

Required Qualifications*

• At least five (5) years of progressive administrative experience 
• Bachelor's degree
• Must be detail-oriented and focused with the ability to work independently as well as part of a team
• Has the ability to multi-task with the propensity to adjust for changing priorities is necessary.
• Demonstrated proficiency in the use of computers including standard applications such as Excel, Word, PowerPoint, and Outlook
• Demonstrated integrity, strong initiative, problem-solving skills, be highly reliable, retain a sense of ownership and accountability for workload, be flexible and resilient, provide excellent customer service, and possess expert follow-up skills 
• Excellent written and verbal communication skills and ability to interact with and build professional relationships across all organizational levels; demonstrated ability to handle confidential and sensitive information appropriately. 
• Demonstrated ability to maintain productivity and flexibility under pressure and able to meet deadlines.
   

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.