How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Who We Are
At Michigan Engineering, we develop the talent and technologies that move society forward and serve our state and national interests. Through discovery and innovation, we create the foundational knowledge and practical technologies to solve not only today's most pressing challenges, but also power industries and change lives. Our programs and community are designed to promote personal well-being and achievement -- enabling everyone to unlock their potential and contribute with confidence.
Job Summary
The Department of Materials Science & Engineering is seeking an administrative assistant. This position will provide on-site administrative support which will include supporting select faculty, as well as providing support for events, workshops, travel, reimbursements, student transactions and other duties.
Responsibilities*
- 40% Administrative support
Plan and coordinate departmental meetings and events (e.g., graduate recruiting, graduation). Arrange catering, room reservations, Zoom, nametags, and materials. Book travel and process reimbursements for faculty, staff, and visitors. Provide general faculty support and reconcile PCard expenses. - 50% Research center administrative support (MRSEC, PRISMS, etc.)
Coordinate center events, workshops, and conferences. For MRSEC: manage annual report tasks (survey creation, faculty follow-up, NSF formatting, appendices), support IRG meetings (refreshments), and organize events (Affiliates' Day, site visits, CSU visit, All-Hands, student lunches, CAMPS reimbursements).
For PRISMS: coordinate workshop logistics (registration, travel, catering, hotel, poster sessions, reimbursements) and perform annual report data entry. Handle travel, reimbursements, and event logistics for center activities. - 10% HR-related administrative support
Process PARs (DBEs, effort changes, new appointments) and manage student temporary appointments.
Required Qualifications*
- Graduation from a college or university with a bachelor's degree or an equivalent combination of education and experience.
- Candidate should possess a high level of skill in written and verbal communication, organization and planning, attention to detail.
- Considerable customer service experience and demonstrated knowledge in appropriately handling confidential and sensitive information.
Desired Qualifications*
- Possess a problem-solving attitude and a willingness to work successfully in a team environment.
- Proven experience working with multiple stakeholders, at all levels, with demonstrated exceptional interpersonal skills.
- Experience with organizing and/or setting up research and academic workshops and events.
- Strong working knowledge of Microsoft Office products and Google applications.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.