Events Coordinator

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How to Apply

A cover letter is required for consideration for this position and should be included as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position, highlighting how the role you are applying to aligns with your professional experience and career aspirations. Your submission will serve as a writing sample for the initial screening process. Please submit the cover letter and resume as a single PDF or Word document.

Who We Are

This is an exciting opportunity to join a vibrant Center with extensive partnerships on teaching and learning across campus and beyond. Founded in 1962, the Center for Research on Learning and Teaching (CRLT) was the first teaching center in the country. We partner with faculty, graduate students, postdocs, and administrators to develop and sustain a university culture that values and rewards teaching, respects and supports individual differences among learners, and creates equitable learning environments in which diverse students and instructors can excel. For information about CRLT, please visit our website.
We look forward to welcoming a new staff member. All interested individuals are encouraged to apply, including individuals from backgrounds historically underrepresented in higher education. 

Job Summary

The Events Coordinator will join the Operations & Events area to plan and implement events. These events span from small meetings to large-scale, annual campus-wide orientations. This position requires one to independently and collaboratively plan, organize, and track details for multiple events of varying complexity using the highest standards of excellence, in addition to having strong attention to detail and dedication to customer service. The successful candidate will report directly to the Director of Operations & Events and collaborate closely with other CRLT staff members.

What You'll Do

  • Manage and coordinate logistics for numerous online and in-person events and meetings ranging in size and complexity. This includes developing and managing timelines, interacting with meeting participants, composing emails, taking notes, entering data, managing guest lists, tracking responses, coordinating calendars and travel schedules, identifying and reserving conference/meeting rooms, arranging catering services, preparing event materials, troubleshooting audio/visual system problems, providing on-site event support, providing online event support (Zoom), preparing internal staff agendas, maintaining event-related budgets, reconciling financial transactions (P-cards, shortcodes), and following all CRLT post-event processes.
  • Assist the Director of Operations and Events with various office tasks, including maintenance of CRLT's event binders, policies and procedures manuals, and other projects as needed.
  • Participate in professional development activities, initiatives, cross-center teams, working groups, and/or committees.
  • Performing additional duties as assigned.

Required Qualifications*

  • Experience coordinating and organizing events, including liaising with venues and vendors, managing communication with guests and stakeholders, organizing timelines, and planning and implementing day-of-event logistics for both virtual and in-person modalities.
  • Knowledge and working experience with Microsoft Office Suite and Google Suite.
  • Experience using virtual platforms (e.g., Zoom, Google Hangout) for meetings and events, and a willingness to explore and learn new technologies.
  • Capability of regularly transporting and handling items up to 30 pounds, with frequent movement, must be able to remain in a stationary position during the entire shift, and the ability to move extensively throughout the office and event venues as needed.

Why Work at Michigan?

Benefits at the University of Michigan 
The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your dependents, and plan for a secure future. Benefits include: 

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

Monday through Friday from 8:00am to 5:00pm (40 hours per week). May also include overtime with occasional earlier mornings, later evenings, and weekend responsibilities. 
This position involves a combination of remote and in-person work. In-person presence is required for one shared in-office day with area colleagues and as job duties demand. Pragmatically, this means that staff in this position will work in-person between one and five days a week. Positions that are eligible for hybrid work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.

Additional Information

Please note that the start date for this position is in mid-July. This position is not available for visa sponsorship.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.