How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position.
Job Summary
The Financial Services & Contracts office (FSC) Clerk would be responsible for processing Accounts Payable & Accounts Receivable transactions, monitoring and reporting activity, training/guidance/processing of PCards and Emburse, and employee travel/reimbursements for the Flint Campus. This includes:
- Accounts Payable - processing payments for travel & hosting reimbursements to students and guests/external vendors/one-time reimbursements, Emburse auditing/guidance/training, internal control monitoring, PCard processing, and review of NonPO Vouchers, Prize/Gift/Awards processing to students, and processing of student stored value cards.
- Account Receivable - issue/track UMF Accounts Receivable invoices, reconciliation of payments to invoices, assist departments with accepting online payments, and yearend AR reports.
In addition, the FSC Clerk will provide administrative support for the FSC Office and provide quality customer service for the Flint Campus as well as provide a liaison to the central office processing provided in Ann Arbor Financial, Ann Arbor Procurement, and Shared Services Center.
Responsibilities*
Accounts Payable (80%)
- Audit Flint Emburse Employee Travel & Reimbursement Expense Report
- Work Monthly Internal Control Reports provided by different sources - Ann Arbor Finance, Procurement, Shared Service Center, and/or the Flint Campus and work them with Flint
- Departments, faculty, staff, student, and/or guests (ex Emburse & Push Reports)
- Review student & guest travel/hosting expense reimbursements and one time refunds received by Flint Departments before submission for payment
- Review, verify the accuracy, and submit some NonPO vouchers from certain Flint Departments (ex. Student Life)
- Review online Mpathways all NonPO & PO (>/= $10K) vouchers for approval/submission before payment
- Review & Process PCard Applications, Maintenance, and Suspension/Termination forms for the Flint Campus employees
- Assist UMF Units with the Emburse system for Employee Travel/Reimbursement and Cash Advance & PCard Reporting
- Assist UMF Units with the Student Stored Value Card Program for travel meals
- Send UMF Fin Aid any Prize/Gift/Awards information processed in Emburse or Student Reimbursement information for UMF students
Accounts Receivable (10%)
- Issue and track UMF Accounts Receivable Invoices
- Reconcile UMF Accounts Receivable Invoices to Cash Receipt Tickets
- Invoice Auxiliary units for utilities used
- Help reconcile outstanding invoices and unallocated deposits with departments and the Cashier's Office
- Assist UMF Units with accepting online payments with Shared Service Center
Administrative Support (10%)
- Order supplies for the Financial Services & Budget Office
- Provide Office support by answering phones, copying, faxing, filing and other office duties as needed
- Distribute office mail
- Help train accounting intern or front desk work-study students (if necessary)
Required Qualifications*
- High School Diploma or equivalent
- Demonstrated ability and experience in accounts payable and receivable bookkeeping accounting tasks as evidenced by 0-2 years of work experience
- Demonstrated awareness and ability to post voucher entries, reconciles accounts, and checks for accuracy
- Demonstrated ability to verity, sorts, posts, and checks claims, bills, invoices, and vouchers
- Demonstrated to use Microsoft Office Products
Modes of Work
Onsite
The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of three calendar days. The review and selection process may begin as early as the fourth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.