How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job Summary
The Department of Anesthesiology is seeking an Administrative Assistant Senior to serve for the Anesthesiology faculty offices located at the University Hospital. This position will provide high level administrative support to Anesthesiology faculty, and will report directly to the UH Anesthesiology Administrative Staff Manager and will partner closely with UH administrative staff.
Responsibilities*
- Provide administrative support to (10 +) faculty, maintain calendars, meetings, travel arrangements, correspondences, ordering supplies and Emburse expense reports.
- Maintain CV and other certification documents for faculty.
UH Space Administrative Lead meet with UH Space Committee, assign administrative offices to faculty, and coordinate space related projects specific to UH
- UH OR MPLAN administrator - Coordinate and manage scheduling of multiple concurrent meetings across the institution, working with cross-functional departments to ensure alignment of priorities, availability, and resources.
- Assist office with special projects per the direction of the office Manager.
- Maintain and reconcile departmental purchasing card for ordering purposes.
- Coordinate meetings and other events including reserving locations, sending invites, arranging catering, a/v and teleconferencing needs and assisting with invited guests and speakers.
- Assist with the onboarding and orientation of new faculty/staff. This includes preparing office space, acquiring computing equipment, and assisting as needed for acclimation and resolution of problems.
- Provide direct Administrative and Coordination support for the Head and Neck/Airway Management Fellowship.
- Format manuscripts for journal submission with EndNote.
- Creating and maintaining multiple email groups.
- Maintainand update departmental administrative and phone directories, ensuring accurate, up-to-date contact information to support effective communication across the organization
- Schedule 1:1 faculty annual evaluation for department leaders for their Annual Faculty Career Review.
Facilitating OTO intern schedule, yearly
Required Qualifications*
High school diploma or equivalent.
4 years or greater progressively responsible administrative experience.
Outstanding organizational skills with attention to detail and accuracy.
- Excellent verbal, written, interpersonal communication skills with a strong customer service focus and an ability to communicate effectively (both orally and in writing) with internal and external stakeholders at all levels in the organization.
- Candidate must be self-motivated and demonstrate excellent judgment in problem solving when developing daily work priorities.
- Demonstrate ability to manage time, multi-task and use judgment within scope of responsibilities.
- Must be detail oriented and organized with demonstrated ability to set priorities and balance multiple projects with high-level of accuracy in a deadline driven, fast-paced environment while providing high quality customer service.
- Demonstrated success with managing complex and long-term projects.
- Must be able to exercise considerable discretion and independent judgement.
- Must be able to work independently and as part of a team.
Advanced skills in Microsoft Outlook, Word, Excel and PowerPoint
Desired Qualifications*
Associate or bachelor's degree is preferred; or equivalent combination of education.
At least one year of supporting faculty or administrative management teams.
Knowledge of University policies and procedures.
- Familiarity with policies and practices of working in a healthcare environment.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.