Financial Aid & Graduate Student Services Coordinator

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The letter should address your:

  • Specific interest in this position, and;
  • Skills and experience that directly relate to this position
     

Who We Are

The School of Kinesiology is currently the fourth largest school at the University of Michigan - the top public research institution in the country. Currently, we have three undergraduate majors, six graduate degree programs, and 35 research labs and centers. We are proud to occupy the fully renovated School of Kinesiology Building, a 221,600 gross square foot space adjacent to the Diag. It is an exciting time to be in the School of Kinesiology; read more about us here.   
 

Job Summary

The Graduate Student Affairs Office in the School of Kinesiology is seeking a Financial Aid and Graduate Student Services Coordinator. This position will report  to the Director of Student Affairs and work closely with our Graduate Affairs Staff and students to provide the highest level of service and expertise pertaining to financial aid, scholarships, fellowships and award processing. In addition, this person will provide general overall administrative assistance to the staff and graduate committee. A link to the full job description can be found here. 
 

Responsibilities*

(EF) = Essential Function


Student Financial Coordination (35%)

  • Coordinate the evaluation and processing of grants available to Kinesiology graduate students. 
  • Work in conjunction with Rackham Graduate School and internal Kinesiology offices to process the workflow efficiently using Wrike and other systems as needed. (EF)
  • Process scholarship applications and awards. This will start with collecting scholarship conditions, putting a call out for applications, preparing applications for review and disseminating the applications to the graduate faculty and/or staff for review, tabulating the review scores and notifying students of award decisions. Use Wrike and other systems as needed to move student awards through processing. (EF)
  • Coordinate all Rackham Graduate School fellowships and awards for our students using Rackham's financial system and communicate application due dates and opportunities.
  • Coordinate the application process with the students and evaluation process with faculty. (EF)
  • Meet one on one with students to serve as an advisor for student financial concerns. Counsel students on the application process for financial aid, financial aid policies and budgeting.
  • Coordinate and expand external funding and scholarship opportunities; track and share them with students, and keep the website and internal materials up to date with new awards. 

  • Plan and deliver financial aid resources, events, info sessions and workshops for perspective and current students. (EF) 


Admissions and Academic Support (35%)

  • Process all Athletic Training applications from the National Athletic Training Accrediting body's common application, ATCAS, into the UM system. (EF)
  • Assist with processing prospective student information in Salesforce. (EF)
  • Track inventory of recruiting materials and order as necessary.

  • Assist with processing all prerequisite request forms. (EF)


Administrative Support Tasks (30%)

  • Assist with events as needed. (EF)
  • Assist with tracking alumni career outcomes in the online portal. (EF)
  • Replenish office supplies for doctoral student suite and staff.
  • Create a weekly newsletter for students in Mailchimp. (EF)
  • Assist in tracking expenses in the graduate affairs budget. (EF)
  • Assist in maintaining the graduate student affairs portion of the website.
  • Schedule meetings for the Office of Graduate Student Affairs and graduate committee. (EF) 
  • Provide high level administrative support as a collaborative member of the Graduate Student Affairs Office. (EF)
     

Required Qualifications*

  • Associate degree or equivalent combination of education, certification and experience.
  • 2+ years of professional experience in a related role as an administrator or coordinator. 
  • Experience coordinating administrative processes, managing project timelines, or driving workflow improvements.
  • Strong attention to detail with a proven commitment to data accuracy and integrity.
  • High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Workspace, Adobe Acrobat, Zoom).
     

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

  • Generous time off
  • A retirement plan that provides two-for-one matching contributions with immediate vesting
  • Many choices for comprehensive health insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses
  • Maternity and parental leave
  • University commitment to providing reasonable accommodations to individuals with   disabilities
     

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

The general salary range for this position is $50,000-$55,000. An offer may be extended outside of this range based on equity, experience, knowledge, and skills for the position. You are encouraged to discuss salary questions to honor understanding and transparency throughout the recruiting process. Benefits are included with this position.

This position is located in Ann Arbor, Michigan at the School of Kinesiology (830 N. University Ave.) and has the potential for a hybrid schedule with a remote option up to 2 days/week (with Wednesdays being a required in-office day).  Remote work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.


 

Union Affiliation

This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
 

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.