Senior Project Administrative Assistant

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How to Apply

A cover letter and resume are important submissions for us to get a sense of your experience. In the cover letter, please let us know how you will align with your career aspirations and skills. Submit both the cover letter and resume as one file (because of system limitations).

Job Summary

U-M Architecture, Engineering and Construction is looking for an administrative assistant to join our team. You will provide a variety of administrative support to the Construction Services project managers. We work with senior leaders, faculty, staff and students across campuses, departments, colleges, and units. Work will be on-site in Ann Arbor, MI.

What You'll Do

Reporting to the Manager of Construction Services, you will support project managers and supervisors with the following project execution duties:

  • Setup and maintain project master files and logs
  • Help with assembly of close-out materials, such as: warranty contact information, warranties and missing pay applications/quotations. Inspection certificates. Commissioning documents
  • Help update project manager's record drawing set with all applicable addendum, bulletins and change order documentation.
  • Help coordinate contract change documentation, such as CCD, bulletin, and change orders.
  • Schedule and maintain electronic calendars to support the project managers and supervisors. Meet with project managers and supervisors biweekly to review projects and related tasks.
  • Organize RFIs and submittals
  • Collect safety reports, review, record, prepare incident reports, and route them
  • Employ basic reasoning skills and provide provide accurate work products

Required Qualifications*

  • High School diploma or associates degree, including courses in business practices, or an equivalent combination of education and experience
  • Four or more years of experience performing administrative responsibilities
  • Four or more years of supporting managerial level positions
  • Experience with advanced business software and computer applications, such as Google collaboration tools, Dropbox, and similar platforms

Why Work at Michigan?

Being part of something greater, of serving a larger mission of discovery and care, that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

  • Generous time off, including family care, and maternity and parental leaves
  • A retirement plan that provides two-for-one matching contributions after one year
  • Many choices for comprehensive health insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Facilities & Operations is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.