Job Summary
The University of Michigan's School of Public Health (SPH) seeks a temporary Administrative Assistant to provide high-level administrative support to the Dean's Office. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will work closely with and report directly to the Dean's Executive Assistant and Chief of Staff, providing day-to-day administrative and operational support across Dean's Office priorities.
Responsibilities*
- Answer/route incoming calls and emails
- Coordinate meetings and manage scheduling logistics based on provided direction, including identifying availability, communicating with participants, sending calendar invitations, reserving meeting space, and arranging Zoom or hybrid meeting details
- Prepare basic meeting materials (agendas, meeting polls, copies, Zoom links)
- Take and distribute meeting notes or action items
- Assist with event logistics (room setup, catering coordination, check-in)
- Provide general administrative support for Dean?s Office projects and priorities as assigned
- Assist the Executive Assistant with coordinating travel arrangements, including flights, itineraries, hotels, and ground transportation, as well as travel-related expense documentation, receipts, and reimbursement preparation
- Prepare, edit, and format reports, letters, presentations, and other documents
Required Qualifications*
- Minimum of 3 years of administrative experience supporting senior leaders
- Strong calendar management and meeting coordination experience
- Proficiency with Microsoft Office, Google Workspace, and virtual meeting tools
- Excellent organizational, multitasking, and problem-solving skills
- Demonstrated attention to detail and ability to anticipate needs, follow through on assignments, and manage time-sensitive requests with minimal supervision
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Proven ability to work independently and collaboratively in a dynamic environment
- Experience in an academic or higher education setting preferred
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
- This position is on-site. There may be future opportunities for hybrid work. Learn more about the work modes
- This is a full-time, on-site, temporary position that we hope to start immediately and anticipate will run through September 30, 2027
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.