How to Apply
To be considered for this position, you must apply online at careers.umich.edu. A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position.
Job Summary
This position is open to UM-Flint Students ONLY!
The Financial Services & Contracts (FSC) Clerk provides financial and administrative support to the Flint Campus Financial Services & Contracts office. The position assists with Accounts Payable and Accounts Receivable transactions, financial activity monitoring and reporting, PCard and Travel-Hosting Card processing, Emburse support, employee and student travel and reimbursement activities, and general office operations.
The FSC Clerk will work closely with Flint departments, faculty, staff, students, and guests, as well as central University offices, to ensure financial transactions are processed accurately, timely, and in accordance with University policies and procedures.
This position provides a UM-Flint student with hands-on experience in accounting, accounts payable and receivable, financial systems, procurement and payment processes, internal controls, and customer service within a higher-education environment.
Responsibilities*
Accounts Payable (80%)
- Audit Flint employee travel and reimbursement expense reports in Emburse for accuracy, appropriate documentation, and compliance with University policies and procedures.
- Review monthly internal control reports from Ann Arbor Finance, Procurement, the Shared Services Center, and/or the Flint Campus and work with Flint departments, faculty, staff, students, and guests to resolve items as needed.
- Review student and guest travel and hosting reimbursements and one-time refunds submitted by Flint departments before they are submitted for payment.
- Review, verify, and process certain Non-PO Vouchers from designated Flint departments.
- Review online MPathways vouchers, including all Non-PO and PO vouchers of $10,000 or more, for appropriate documentation and approval before payment.
- Review and process PCard and Travel-Hosting Card applications, maintenance requests, and suspension/termination forms for Flint Campus employees.
- Assist Flint units with the Emburse system, including employee travel and reimbursement, cash advances, and PCard reporting.
- Assist Flint units with the Student Stored Value Card Program, including cards used for student travel meals.
- Provide guidance and assistance to Flint departments, faculty, staff, students, and guests regarding Accounts Payable processes, Emburse, PCards, Travel-Hosting Cards, travel and hosting reimbursements, and required supporting documentation.
- Provide information to UM-Flint Financial Aid regarding prizes, gifts, awards, and student reimbursement activity processed through Emburse or student reimbursements.
- Monitor transactions and supporting documentation for compliance with University policies and internal controls.
Accounts Receivable (10%)
- Issue and track UM-Flint Accounts Receivable invoices.
- Reconcile Accounts Receivable invoices to Cash Receipt Tickets and assist with resolving discrepancies.
- Prepare invoices for auxiliary units for utilities and other applicable charges.
- Assist departments and the Cashier?s Office with reconciling outstanding invoices and unallocated deposits.
- Assist Flint units with accepting and processing online payments in coordination with the Shared Services Center.
- Assist with year-end Accounts Receivable reporting and reconciliation.
Administrative Support (10%)
- Provide general administrative support to the Financial Services & Contracts office.
- Order office supplies and assist with maintaining office resources.
- Provide front-office support, including answering phones, copying, filing, distributing mail, and other office duties as needed.
- Assist with organizing and maintaining financial records and documentation.
- Assist with training accounting interns or front-desk/work-study students, when needed.
- Provide professional and responsive customer service to Flint faculty, staff, students, departments, and guests.
- Serve as a liaison between the Flint Campus and central University offices, including Ann Arbor Financial, Ann Arbor Procurement, and the Shared Services Center.
- Assist with special projects, financial reporting, and other accounting or administrative duties as assigned.
Required Qualifications*
- Current UM-Flint Student
- Demonstrated ability and experience in accounts payable and receivable bookkeeping accounting tasks as evidenced by 0-2 years of work experience
- Demonstrated awareness and ability to post voucher entries, reconciles accounts, and checks for accuracy
- Demonstrated ability to verity, sorts, posts, and checks claims, bills, invoices, and vouchers
- Demonstrated to use Microsoft Office / Google Suite Products
Modes of Work
Onsite
The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of three calendar days. The review and selection process may begin as early as the fourth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.