How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job Summary
This is a remote position and will provide post-award grant administration support for multiple PIs within the divisions of Hospital Medicine and MEND. The position reports directly to the Finance Manager and will be responsible for a variety of post award research needs and financial transactions. Candidates for this position are expected to perform a wide range of financial functions including budget projections, expense analysis, account reconciliations, and journal entries. Candidates should exhibit strong organizational skills and demonstrated ability to collaborate effectively within a complex organization. The divisions are seeking a highly competent, motivated and organized professional to serve as part of our research team and someone who will be versatile and able to assist two divisions.
The ideal candidate will organize, prioritize, and complete tasks in a timely manner. The position requires strong verbal and written communication skills, interpersonal skills, and strong organizational skills including attention to detail. The ability to work independently as well as part of a team and regularly exercise judgment in the application of policies, procedures, and methods is imperative. This position calls for open collaboration with a wide range of professionals. Must possess the ability to prioritize tasks and meet deadlines. Positive attitude and customer service orientation is a must.
Responsibilities*
- Reconciliation of faculty and divisional accounts utilizing M-Reports,E-Reconciliation, M-Pathways and Business Objects. This includes general, sponsored, gift, designated, and auxiliary funds.
- Meet with PI's quarterly to review expenditures and staff funding allocations, advising of any re-budgets needed.
- Ensure compliance with accounting regulations and standards (e.g., Uniform Guidance guidelines, UM Cost Accounting Standards, specific sponsor guidelines) for all expenditures.
Project analysis including monitoring appropriateness for grant funding and allowability. Alert project directors to areas of concern. Make recommendations and take actions to resolve issues. Responsible for ensuring adherence to sponsored research and university policies and procedures.
Analyze and complete financial status reports, RPPRs, Uniform Guidance reports, award change requests, and journal entries.
Preparation and set-up of subaccounts, subcontracts, and cost-sharing activities as necessary.
Collaborate closely with faculty, ORSP, Financial Operations, and Shared Services personnel to resolve issues arising on all assigned projects.
Assist with creation of NIH Other Support pages for faculty.
Assist finance manager with DBE/PAR funding changes.
Review Emburse/Accounts Payables/Travel & Expense reports.
Assist with Mpathways space system data entry and updates.
Additional duties as assigned by the Finance Managers
Required Qualifications*
- Education and experience:
- A Bachelors degree and 3-5 years of research administration experience or equivalent combination of education and work experience.
Candidate must have excellent oral and written communication skills, attention to detail, strong interpersonal skills, and organizational skills.
Ability to work independently as well as effectively in teams; must have the ability to work comfortably with individuals at all levels.
Must reliably manage responsibilities and manage time effectively, and be able to provide exceptional customer service in a fast-paced environment where there are often multiple, conflicting priorities.
Be a highly dependable team player with a positive attitude, seeking to be an integral part of the division's success.
Have the ability to work under pressure in a fast-paced, multi-tasking environment with the ability to maintain and respect confidentiality.
Desired Qualifications*
- Proven experience and proficiency working in Microsoft Excel.
- M-Pathways, Business Objects, and Wolverine Access experience.
- Knowledge of University policies and procedures.
Attributes:
Demonstrated excellent problem solving, analytical skills and critical thinking skills.
Ability to generate and analyze aggregate data related to sponsored activity.
Demonstrated ability to synthesize and clearly present organized and accurate data to any level within the organization (both in written and verbal form).
Why Work at Michigan?
Being part of something greater, of serving a larger mission of discovery and care - that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Work Locations
This position is currently 100% remote but may require occasional in-person meetings and Dominos Farms touchdown space.
Additional Information
Salary will be commensurate with experience and education.
This job might be right for you if you:
Thrive in working in a fast-paced and evolving environment.
Maintain a high level of enthusiasm and energy, while portraying a positive image.
Feel comfortable offering support and expressing ideas to team and leadership.
Continuously strive to provide high quality service to all you encounter.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.