How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Who We Are
About the Division of Hospital Medicine: The Division of Hospital Medicine at Michigan Medicine is a collaborative, dynamic, and rapidly expanding team comprised of over 170 faculty members, 60 advanced practice providers, and 60 operational, administrative, and research staff. We are dedicated to advancing the care of acutely ill patients across multiple hospital locations, managing a daily census of more than 320 patients. Our team is at the forefront of cutting-edge health sciences, health systems research, and quality improvement initiatives, with a growing portfolio of research funding. We take pride in our leadership roles within the hospital, health system, region, and on a national level. Our division fosters a supportive, transparent, and positive team environment, embracing change with curiosity and courage in the ever-evolving landscape of healthcare. We are relentless in our pursuit of excellence and innovation, always striving to work smarter and better by maximizing the diverse skills and strengths of every team member. Supported and valued by the Department of Internal Medicine and our partners in the Adult Hospitals, we invite you to thrive as a vital member of our team. Join the "leaders and best" in the Hospital Medicine Division!
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job Summary
The Division of Hospital Medicine is seeking a full-time Administrative Assistant Senior to support service line faculty leadership. The successful candidate will have a strong customer service focus and utilize their skills in effective communication, problem solving, teamwork and service excellence. They will provide comprehensive, highly responsible administrative support to faculty and administrative processes throughout the division with a service-oriented attitude and attention to detail. The ability to work as part of a team is essential to the success of a person in this position.
This position is 40 hours per week and will have the opportunity to work in a hybrid model with a balance of on-site responsibilities and working remotely. The exact arrangement for this is balanced by both division operational needs and personal preferences.
Responsibilities*
Maintain complex faculty calendars, coordinate meetings, reconcile reimbursements/expenses, respond to schedule inquiries on behalf of the faculty
- Coordinate and support divisional committees, task forces, educational programs, faculty development activities, CME conferences, and other academic initiatives.
- Support divisional projects and faculty scholarly activities through project coordination, process improvement efforts, data tracking, grant-related administrative support, presentations, reports, and other academic and operational initiatives.
- Maintain faculty curriculum vitae, academic profiles, and related documentation within institutional systems, including Elements or similar platforms
Other duties as assigned, including but not limited to, faculty recruitment support, data collection and reporting, special projects, administrative team cross-coverage, and support of divisional priorities and initiatives
Required Qualifications*
Associate degree or an equivalent combination of education and experience
Demonstrated proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and other common business software
Excellent organizational, time management, and prioritization skills, with the ability to manage multiple responsibilities and meet established and changing deadlines
Strong written, verbal, and interpersonal communication skills, with a commitment to providing exceptional customer service
Demonstrated ability to learn new technologies, systems, and processes in a complex and evolving work environment
Desired Qualifications*
Experience/familiarity with CME conference and large virtual meeting coordination
Familiarity with University of Michigan systems such as Marketplace, Emburse Enterprise, Collegiate Travel Planners (CTP), SharePoint, Cornerstone, or comparable enterprise applications
Familiarity with faculty activity reporting and profile management platforms, including Elements or similar systems
Familiarity with administrative and collaboration tools such as Qualtrics, Zoom, Dropbox, or similar platforms.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Work Locations
This position is hybrid, with an expectation of one on-site day per week and flexibility to increase on-site presence during peak operational periods or as divisional needs evolve
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.