How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your areas of interest, experience, and qualifications within the range of opportunities described.
Job Summary
The Survey Research Center (SRC) at the Institute for Social Research (ISR) is an international leader in interdisciplinary social science research involving the collection and analysis of data, especially data from scientific sample surveys. SRC conducts some of the most widely cited and influential studies in the world.
To maintain this status, we rely on the dedication and talents of our outstanding staff who provide administrative support for our research grants and projects. If you enjoy teamwork and collaboration, are accountable, flexible and positive, and seek a path leading to promotional opportunities, the Survey Research Center may be the right opportunity for you. We have an opening for an Administrative Assistant Senior to join our team to provide a range of administrative support activities for the Data Science for Dynamic Intervention Decision Making Center, d3c. The administrative assistant will work closely with and under the supervision of senior staff and research faculty.
d3c, https://d3c.isr.umich.edu/, is an interdisciplinary collective of data scientists developing the methods scientists need to create personalized interventions that improve people?s health and well-being.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, the University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and any eligible family members and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting upon meeting eligibility requirements
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
Learn more about U-M benefits.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Responsibilities*
General Administrative Support
- Assist in planning, organizing and facilitating regular and ad hoc meetings, seminars, workshops, and other events in hybrid, in-person, or virtual settings.
- Prepare itineraries with complex meeting schedules.
- Handle travel and/or hosting arrangements for faculty, staff, students and visitors
- Create, submit and reconcile expense reports/reimbursements for research faculty, fellows, staff, visitors and guests in timely and accurate manner, providing appropriate supporting documentation to support the expense requests.
- Answer, screen, and triage inquiries; attend meetings, take notes, and draft correspondence.
- Maintain shared office spaces (ordering supplies, stocking kitchen, distributing mail, etc).
- Provide accounting support (e.g., journal entries, vouchers, non-POs, Statement of activity reconciliation)
- Provide administrative support to d3c faculty and staff (purchasing, printing, room reservations, etc.)
- Any other duties as assigned
Director Support
- Manage complex calendars for two to three research faculty.
- Maintain director and unit records for grant reporting purposes.
- Assist with special projects as required including assimilating information for grant reporting.
Required Qualifications*
- Bachelor's degree or an equivalent combination of education and experience.
- Minimum of 4 years of demonstrated excellence in administrative support.
- Professionalism, strong work ethic, demonstrated sense of responsibility, discretion and reliability.
- Demonstrated ability to take initiative, solve problems, adapt to changes quickly, and work effectively independently and collaboratively as a member of a team.
- Excellent verbal and written communication skills. Timely and consistent
- communication and follow-through.
- Knowledge and experience in event logistics.
- Demonstrated proficiency with Microsoft Office products and Google suites (Gmail, Calendar, and Drive) and communication applications such as Zoom.
- Strong organizational skills that include attention to detail, the ability to assess competing priorities and to multitask, and the ability to achieve results on time.
Desired Qualifications*
- Working knowledge of U-M policies, rules, regulations, procurement and purchasing.
- Experience with M-Pathways, Chrome River, and other U-M administrative systems.
- Administrative support experience in a U-M department or program.
Work Locations
You'll work on-site at the University of Michigan, Institute of Social Research, Survey Research Center in Ann Arbor. We offer flexibility for hybrid work within our overall Center guidelines. Flexible work guidelines for this D3C position is 100% in-office for the training period. After completing the training period, candidates are eligible for hybrid work mode at the discretion of the hiring department.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
The Institute for Social Research (ISR) at the University of Michigan seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the university, and to ground our research in varied disciplines, perspectives, and ways of knowing and learning. For more about ISR?s commitment to Diversity, Equity and Inclusion, please click here.
Institute for Social Research job openings are posted for a minimum of fourteen (14) calendar days. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.