How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past experience is applicable to this position.
Job Summary
The VC University Advancement Office at the University of Michigan -Flint is seeking a highly motivated, self-starter to assist with daily administrative tasks in the office.
The Office Assistant (Student/Work Study) in the University Advancement Office provides clerical, organizational, and administrative support to the team. This role is designed for students enrolled in a work-study program and offers hands-on experience in university operations related to alumni relations, fundraising, communications, and event planning. The position will allow the student to contribute to the office's efforts to strengthen relationships with donors, alumni, and other key stakeholders.
The hired individual is expected to:
Arrive on time and follow established office dress code
Adhere to all safety regulations, confidentiality and social media policies
Responsibilities*
University Advancement is looking for a student to fulfill the role of Office Assistant. Duties for this position will include but are not limited to the following:
- Assisting mail and package carriers
- Sorting and routing incoming and outgoing mail, packages, etc.
- Prepare conference rooms for set up/take down of meetings
- Database research/data entry
- Support department social media outlets, as requested
- Contribute to unit websites and intranet
- Proofreading and editing documents
- Office supply/kitchen organization and inventory
- Perform office duties including: copying, scanning, faxing documents
- Perform filing tasks (paper and electronic)
- Assist with special events (may include occasional evening hours)
- Assist with taking event reservations and maintaining a reservation list
- Assist with mailing projects
- Running campus errands
- Provide general correspondence as requested
- Other tasks as assigned
Required Qualifications*
- Must be current UM-Flint student with work study funding for 2024-2025 academic year
- Must submit resume and available times to work
- Student should be available to work 15-20 hours a week depending on workload
- Excellent interpersonal skills with strong oral and written communication abilities
- Excellent organizational skills with strong attention to detail
- Excellent computer skills
Modes of Work
Onsite
The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
University of Michigan-Flint - Plan for Diversity, Equity and Inclusion
The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/?
The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.
Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of three calendar days. The review and selection process may begin as early as the fourth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.