How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Department of Psychiatry is seeking a highly motivated and experienced Administrative Manager Associate to lead and support our administrative assistant team and dually be the lead over the human resource processes for the Department of Psychiatry. This position plays a key role in the day-to-day operational support of 250 staff, focusing on HR processes, leave management for faculty as well as direct supervisory leadership skills. The ideal candidate will bring strong communication, leadership, and organizational skills and a solid understanding of HR practices within the academic environment
Responsibilities*
- Supervise a team of 8 administrative assistants (both on-site and off-site) who support faculty and staff with tasks including complex meeting coordination and expense reporting.
- Provide administrative supervision including performance management, coaching, evaluations, discipline, and workflow prioritization.
- Coordinate and manage all faculty leave processes, including parental, maternity, unpaid, and paid leaves, across 220+ faculty.
- Serve as the departmental resource for in-employment HR matters such as performance concerns, equity reviews, reclassifications, and reduction-in-force procedures.
- Contribute to process improvement initiatives and departmental efficiency through problem solving and collaboration.
- Communicate effectively across departments and organizational levels, maintaining high standards of professionalism and confidentiality.
Required Qualifications*
- Bachelor's degree or equivalent
- Reasonable professional experience with some prior management, supervisory, team leader experience or equivalent.
- Demonstrated experience supervising administrative professionals.
- Experience with HR functions across the employee lifecycle (e.g., hiring, performance management, terminations).
- Proven ability to coach and support supervisors in HR-related processes.
- Excellent verbal and written communication skills.
- Excellent attendance and strong work ethic
Desired Qualifications*
- Familiarity with faculty leave policies and procedures at the University of Michigan Medical School.
- Experience working in or knowledge of the Department of Psychiatry.
- Proficiency in University of Michigan systems such as Wolverine Access.
Work Schedule
Monday-Friday
Work Locations
This position may be eligible for remote and/or flexible work opportunities at the discretion of the hiring department. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
In addition to the screenings indicated above under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.