Event Logistics Manager

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How to Apply

A cover letter is welcomed. If you submit one, please attach it as the first page of your resume.

This is a full time, hybrid, term-limited position ending after three (3) years from the hire date and is eligible for UM benefits. Before the end of the term limit, it could be considered for a term extension or for transition to an open-ended position.

To be considered you must be eligible to work in the United States without requiring university sponsorship for continued employment.

The Office of University Development maximizes private support for the University of Michigan.

Job Summary

You will be responsible for logistical arrangements, and the planning and execution of institution-wide ceremonial, development and presidential events. You will receive direction from the Director, Event Creative and Logistics, and will partner with our event colleagues to produce impactful events in a complex, but fun, work environment.

Reports to: Director, Event Creative and Logistics

Why Work at Michigan?

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

  • Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave
  • A retirement plan that provides two-for-one matching contributions with immediate vesting
  • Many choices for comprehensive health insurance
  • Dental and vision insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

Event Logistics Planning and Execution (70%)

  • Plan, manage, and execute logistics for our University-wide development, ceremonial, and presidential events and initiative-based events.
  • Oversee and execute facility selection, contract negotiations, food and beverage selections, audio/visual service, transportation, decor, and entertainment.
  • Provide direction to our internal University service departments and external vendors.
  • Manage on-site staff and vendors during events.
  • Work in partnership with our Event Design team regarding the design, production, and distribution of invitations, printed programs, and other promotional materials.

Reports and Diagramming (15%)

  • Create venue diagrams and maps to support event logistics.
  • Prepare budget projections/estimates and reconcile final vendor payments relative to this position's assigned responsibilities per event.
  • Write staffing plans/assignments and manage on-site event teams in the execution of assigned events.
  • Produce technical agendas for virtual and hybrid events.
  • Participate in planning meetings; provide updates to planning calendars and department project management system, teamwork.com.
  • Support and/or lead special department projects, such as new initiatives in technology, event inclusivity practices, educational opportunities, and project management.
  • Share information with our design colleagues for the creation and maintenance of printed materials (ie., invitations, programs, signage), event webpages, and registration forms

Collaborative Communication and Teamwork (15%)

  • Participate in planning meetings; provide updates to planning calendars and department project management system, teamwork.com.
  • Support and/or lead special department projects, such as new initiatives in technology, event inclusivity practices, educational opportunities, and project management.
  • Share information with our design colleagues for the creation and maintenance of printed materials (ie., invitations, programs, signage), event webpages, and registration forms.

**For the full and detailed job description, please click here.

Required Qualifications*

  • 1 year demonstrated event experience.
  • 4 years work experience or a bachelor's degree.
  • Collaborative and team approach to work.
  • Passion for providing exceptional customer service.
  • Proofreading and written communications skills.
  • Solid knowledge and experience using Microsoft Office software.

Note:

  • Overtime necessary to include early mornings, evenings, weekends, and holidays.
  • Travel is required and may occur at any time of the year, including holidays.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

For additional information about this position and to review other current openings in Development, please visit our website at: https://giving.umich.edu/um/careers  

Application Deadline

Although the Posting End Date may indicate otherwise, this job may be filled and closed any time after a posting duration of seven calendar days.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.