How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Program Coordinator supports the First Year Program (FYP) within the Associate Dean for Undergraduate Education (ADUE) Office by assisting with instructional team operations, course logistics, HR processes, and student engagement initiatives. You will work closely with the FYP Faculty Director, course staff, and student employees to ensure smooth and effective delivery of FYP activities across the academic year.
You will report to the First Year Program Assistant Director.
Who We Are
Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of a top national public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
- Maternity and Parental Leave
Responsibilities*
- Instructional Team Support: Support First Year Program (FYP) instructional teams and FYP Director: Assist team members with recurring logistical and administrative tasks; Assist student teaching staff with special course related requests; Assist with training preparation and coordination for student teaching staff.
- Course Operations and Logistics: Manage logistical operations for FYP courses: Utilize purchasing card to order supplies for courses and course related events; Document and track course expenses; Order teaching evaluations, Provide evaluation reports to various parties; Manage enrollment including overrides; Update course schedules and instructor information; Provide other logistical support for courses and course staff as needed.
- Program and Event Coordination: Coordinate and support FYP-sponsored events and initiatives throughout the year; Manage event logistics including scheduling, catering, room reservations, materials preparation, and post-event follow-up. Support marketing and communication efforts for events through updates to websites, flyers, and digital platforms.
- Human Resources and Staffing Support: Process HR documents for FYP course staff including Graduate Student Instructors, Instructional Aides, and Graders; Manage confidential records related to their employment; create and manage applications and forms to collect information; coordinate interviews; prepare offer paperwork.
- Data Management and Reporting: Collect and maintain data for reports pertaining to FYP courses and faculty, enrollment patterns, evaluations, and grading. Prepare or oversee the preparation of special and periodic reports to management.
- Special Projects and Program Development: Contribute to new program development and initiatives that enhance the first-year student experience. Perform additional duties as assigned to support the mission and evolving needs of FYP.
Required Qualifications*
- Bachelor's degree or equivalent combination of education and experience
- Experience in higher education
- Strong computer skills including Excel and Google Workspace
- Knowledge of issues pertaining to curriculum and undergraduate education
- Demonstrated strong communication and organization skills
- High degree of accuracy and attention to detail in all areas
- Evidence of administrative independence and judgment
- Proven ability to work under pressure in a dynamic environment
- Ability to work in a team environment and independently
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Union Affiliation
This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.