How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline your experience that directly relate to this position as specified in the Requirements Section. Submit both a cover letter and a resume as one file, due to system limitations.
Job Summary
The Administrative Coordinator provides high-level administrative support for Trotter Multicultural Center and Multi-Ethnic Student Affairs, working under general direction while exercising considerable discretion. You will analyze complex information requests, identify the latest trends, and support efficient daily operations across the unit.
Main responsibilities include coordinating events and programs, managing budgets and financial transactions, reconciling expenses, supporting grants and contracts, overseeing space reservations, and maintaining office systems. The Coordinator also manages executive calendars and communications, prepares reports, supports unit technology and communications platforms, and oversees student staff.
You will excel in this role if you have project management skills and a demonstrated commitment to promoting inclusive, multicultural environments.
Reporting to and supporting the Director of the Trotter Multicultural Center. For additional information, see the job description.
Why Work at Michigan?
Benefits at the University of Michigan
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
Responsibilities*
Event Logistics & Coordination (30%)
- Lead weekly relationship-building and community engagement program (Communitea), including planning, facilitation, assessment, recruitment, and coordination of community partners.
- Coordinate and publicize unit programs, including open houses, welcome events, and other programming across TMC and MESA.
- Provide support for program logistics. This includes working directly with Program Managers and student organizations to implement programs. Additionally, it involves addressing event accessibility, food, and speaker policies.
- Oversee student staff responsible for event marketing, branding, or facilitation.
- Represent the unit at orientation and campus engagement events and in Welcome to Michigan initiatives, coordinating programmatic offerings and communications.
- Coordinate submission and display of artwork for the Student Creative Art Gallery.
Fiscal & Operational Support (30%)
- Initiate and process journal entries, financial transactions, expense reconciliations (Concur, P-Card), and budget tracking in collaboration with unit leadership.
- Assist Program Managers and student organizations with grant funding processes, purchases, contracts, and reimbursements.
- Partner with Student Life Business & Finance, HR, and Student Organization Account Services, including quarterly meetings and budget reviews.
- Maintain accurate records, analyze budgetary impact, and assist with annual gap analysis and policy review.
- Support payroll, timekeeping, and documentation for student and temporary staff.
- Oversee purchasing and inventory of office supplies; maintain clean, welcoming facilities with Maintenance staff.
- Manage internal workflow system (Asana) to coordinate unit operations
Administrative & Customer Service (30%)
- Manage complex unit leadership and conference room calendars: respond to schedule changes, screen meeting requests, set priorities, provide meeting information, and take notes.
- Screen incoming communications, coordinate mail, and handle basic office IT needs.
- Follow up on meeting decisions and projects, ensuring completion.
- Manage projects as assigned by the Director, either individually or as a member of task forces, working groups, or project teams. Anticipate and track critical dates, events, and organizational issues. Follow up with appropriate parties to ensure deadlines are met and the Director is informed.
- Coordinate internal operations such as staff meetings, retreats, shared calendars, and task forces.
- Provide excellent customer service to all visitors and serve as the primary contact point in the Center.
- Manage office and digital files, updates for digital signage/display screens
- Prepare documentation for HR processes, coordinate staff interviews, onboarding/offboarding, and meeting schedules.
- Lead and support special projects as assigned.
Communications (10%)
- Collaborate with Communications Specialists and student marketing/social media coordinators to create and distribute content across multiple platforms (social media, newsletters, and website).
- Support regular communication with students, student organizations, alumni, and participate in staff meetings and program planning.
- Support TMC and MESA's vision and core values.
Required Qualifications*
- High School Diploma or equivalent.
- 3 or more years of administrative experience
- Experience with budget processes, purchasing, or reconciling reports
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
Additional Information
This role may have reporting obligations under Title IX and Clery.
Authorization to work in the U.S. is a precondition of employment and applicants for this position will not be sponsored for work visas.
Salary may vary depending on qualifications, experience, and education of the selected candidate.
Relocation will not be offered for this role.
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Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.