Frankel CVC Administrative Assistant

How to Apply

We, the staff, and faculty of the Frankel Cardiovascular Center (FCVC) team, are committed to advancing medicine and serving humanity through living and teaching our core values of Caring, Teamwork, Integrity, Innovation and Inclusion.  Every FCVC employee is expected to understand and demonstrate that, in every interaction, we represent the entire organization both through the care we provide, and the courtesies we extend to patients, families, and team members. The FCVC is dedicated to partnering with patients and families to deliver the safest and highest quality of health care. Excellent service is an expected and integral part of the FCVC culture.

To be considered for this position, a cover letter is required and should be attached as the first page with your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
 

Job Summary

We are seeking a self-motivated, customer-centered, and detail-oriented team member to join the Frankel Cardiovascular Center administrative team and to provide essential administrative support to FCVC leaders, programs, and events. The ideal candidate is excellent at multi-tasking and prioritizing and will function as part of the administrative team, supporting our patients, their families, our healthcare providers, and our community.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Paid family leave
   

Responsibilities*

• Manage correspondence, prepare and edit documents, presentations, and reports.
• Organize and prioritize complex calendars, including room scheduling and conflict resolution.
• Coordinate agendas, meeting minutes, and communications for conferences and committees.
• Provide logistical and day-of support for major events, symposiums, and leadership initiatives.
• Reconcile P-Card transactions and expense reports; arrange travel for leaders and visitors.
• Maintain office operations, including supply inventory.
• Serve as front desk point of contact, assisting staff, patients, and guests with wayfinding.
• Oversee scheduling and support for FCVC conference rooms and Danto Auditorium.
• Act as primary administrative partner to the Administrative Director and Strategic Planner.
• Provide backup coverage for other administrative partners and perform other duties as assigned.
   

Required Qualifications*

• High school diploma or equivalent combination of education and experience.
• Prioritizes and manages complex tasks and/or projects with competing deadlines. Works effectively and efficiently despite the potential for frequent interruptions.
• Works independently with a high degree of creativity, initiative, and resourcefulness. Shows sound judgment based upon experience.
• Excellent verbal and written communication skills with a strong customer focus. Contributes to the team in a professional and collaborative manner.
• Handles confidential materials and situations with sensitivity and discretion.
• Strong Microsoft Office Suite skills (e.g., Outlook, Word, PowerPoint, Excel).

Intermediate level:

• 2-4 years of progressively responsible experience in an administrative support role.

Associate level:

• Less than 2 years of progressively responsible experience in an administrative support role.
   

Desired Qualifications*

• Bachelor's degree preferred.
• Prior experience in a healthcare setting.
• Experience utilizing administrative U-M information technology systems. 
   

Work Schedule

Normal business hours, Monday through Friday, with flexibility around some events taking place during the evenings/weekends. Onsite at the FCVC for at least 4 days per week, with potential for 1 remote day after a successful 6-month probationary period.  Schedule is based on the current needs of the department and may be subject to change. 

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.