Job Summary
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
Provides financial support to the assigned division directors, faculty members, and students with university business, explaining established policies, procedures and programs. Maintains functionality, appearance and safety of the office. Composes general correspondence and prepares routine documents and reports from data retrieved from the student, human resources, financial, and other online systems. Supports event management staff.
Reports directly to the Office Manager.
Responsibilities*
Records Maintenance
- Under direct supervision, run, create, prepare, and maintain financial reports and transactions.
- Work with supervisor to identify errors and irregularities and pursue corrections to them.
- Maintain financial records for all CIT departments as directed.
- In association with Business Admin, create and process Journal Entries as directed.
- Complete forms in accordance with UM-Flint procedures.
- Utilize electronic educational records systems (e.g. Business Objects, M-Pathways, SIS, etc.).
- Maintain and manage inventory levels of current office and class supplies stock, as needed.
- May provide assistance with preparation of program reviews, analysis, and report summaries as directed.
Administrative Services
- Assist with administrative duties related to planning, management, administration and reconciliation of budgets for both General Fund and Non-General Fund programs (including travel and hosting, research grants, contracts, gifts and/or donations) as directed.
- Prepare and process various procurement transactions, purchases, reimbursements and reports inclusive of research awards.
- Work directly with faculty and staff to monitor, reconcile and process P-card transactions and concurrent reports in Emberse as directed.
- Work directly with faculty to monitor, reconcile and check balances of faculty financial accounts (grants, awards, start-up packages).
- Support faculty and staff travel arrangements, including securing pre-authorizations, reimbursements, and booking when necessary.
- Process student non-PO payments and reimbursements as necessary
- In coordination with Business Admin, facilitate the purchasing of faculty supplies, course materials, project-based materials and equipment.
- Support the data entry, revising, and entering information in various systems.
Office Support
- Support CIT staff organizing CIT events including conferences, workshops, seminars, research events, and other meetings.
- Manage maintenance schedules for printers/copiers, water delivery, shredder service, and other office equipment.
- Respond to and apply general solutions to faculty, staff, and student needs/problems.
- Other duties as assigned.
Required Qualifications*
- High School diploma or equivalent
- 2 or more years of administrative support experience
- Demonstrated understanding of data, assessment, and technology
- Experience with budget administration, reconciliation, and general financial tasks
Modes of Work
Hybrid:
The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes here.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.