Inventory Control Clerk Associate

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

The person in this position maintains records of materials in inventory and on order. Provides information to determine the status of current orders and to forecast needs for future orders. Compiles records of amount, type, and value of material or stock on hand. Monitors reorder points, and initiates action to replenish stock. Reconciles discrepancies in inventories. Notifies supervisor of irregularities and when stock reaches designated reorder point. Compiles information on receipt or disbursement of inventories and computes inventory balances, prices and costs. Operates a personal computer and appropriate software packages or its equivalent. 0-2 years of experience in this position. Applies basic skills and procedures appropriate for the position within assigned functional area. Duties and tasks are standardized. Resolves routine questions and problems and refers more complex issues to higher levels. Works under direct supervision and follows standard procedures to accomplish assigned tasks. 

Responsibilities*

• Record inventory data manually or on a computer or handheld electronic device

• Receive, count, and verify incoming orders

• Label stock items with labeling equipment such as identification tags or stamps

• Pack and unpack items for storage in stockrooms

• Operate dollies or carts for moving stock items

• Process transfer requests, requisitions, or purchase orders

• Distribute products or materials to store shelves, co-workers, or customers

• Assist and direct temporary or volunteer employees in their daily duties

• Coordinate with other staff members to accomplish large tasks efficiently

• Process damaged or defective stock per Shop protocol

• Report malfunctioning or damaged stock-handling equipment to management

• Maintain accurate records  

• Prepare documents and reports for transactions  

• Keep stockrooms neat and orderly

• Order merchandise as assigned

• Other duties as assigned by senior management team

Required Qualifications*

• High School Diploma or equivalent

• Able to identify opportunities to drive efficiencies in inventory management
• Relate easily to others, building rapport and collaborative relationships
• Remain calm under pressure and act as a settling influence when interacting with customers, volunteers, and the staff
• Able to learn under and cope with changing conditions and find solutions to issues in any situation
• Are organized and manage your time efficiently, which results in consistent productivity
• Compliance at all times with the requirements of the University of Michigan and the University of Michigan Health System
• You are expected to work a majority of your time in a small office setting, but adaptable to cover any position in the organization
• Have full literacy of Microsoft's Office to include Word, Excel, and PowerPoint
• Possess strong interpersonal skills primarily written, verbal, and team collaboration
• Must be able to lift or move 35 lbs.
• Must be able to work in any of the Friends Gift Shops locations during any shift the shops are open
• Must possess open availability to include evenings and weekends as required

Desired Qualifications*

• 1-2 years retail experience
• Familiarity with CounterPoint retail system helpful, but not required.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.