Dean's Office and Faculty Affairs Administrative Assistant

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The letter should address your:

  • Specific interest in this position, and
  • Skills and experience which directly relate to this position

Note: In order for the career portal system to accept the cover letter, please include this as the first page of your resume document, so that you are submitting only ONE combined document. This combined document will be reviewed to assess how you meet the stated qualifications, including your written communication skills.
 

Who We Are

The School of Kinesiology is currently the fourth largest school at the University of Michigan - the top public research institution in the country. Currently, we have three undergraduate majors, six graduate degree programs, and 35 research labs and centers. We are proud to occupy the fully renovated School of Kinesiology Building, a 221,600 gross square foot space adjacent to the Diag. It is an exciting time to be in the School of Kinesiology; read more about us here.

Job Summary

The School of Kinesiology is looking for an Administrative Assistant to provide in-person administrative, operational, and project support for the Dean's Office and Faculty Affairs. Reporting to and supporting the Senior Assistant to the Dean, this role will provide day-to-day coordination and operational support for the Dean's suite, as well as assist with projects, programs, events, engagement activities, communications, and special initiatives.

For additional details about the position, please review the full job description.
 

Responsibilities*

  • Dean & Faculty Affairs Support (EF) - 30% Manage faculty standing meeting calendars, order food and gifts, restock supplies, support years-of-service recognition, and provide front desk coverage as needed.
  • Administrative Coordination & Operations (EF) - 25% Prepare expense reports, coordinate travel and reimbursements, support office operations, and assist with culture initiatives through scheduling, note-taking, documentation, and follow-up.
  • Events & Engagement (EF) - 20% Support planning, logistics, communications, and execution for faculty events and appreciation initiatives.
  • Project & Program Support - 15% Create and maintain Wrike boards for Faculty Affairs projects, culture and climate initiatives, and faculty awards tracking.
  • Communications & Special Projects - 10% Update Faculty Affairs and Dean's Office website content, support special projects, and draft or coordinate internal communications.
     

What You'll Do

  • Builds effective relationships with colleagues, leaders, and stakeholders across diverse backgrounds.
  • Anticipates needs, follows through, and keeps stakeholders informed.
  • Shares information effectively through verbal, written, and multi-format communications, including accurate and easy-to-follow documentation.
  • Adjusts approach as needs change while maintaining quality and consistency.
  • Handles sensitive information with discretion and confidentiality.
  • Ongoing commitment to supporting our school's Core Values.
     

Required Qualifications*

  • Bachelor's degree or equivalent combination of education, training and experience.
  • 2 years in a similar role requiring confidentiality, customer service, organization, and prioritization.
  • Demonstrated knowledge of data management principles, including maintaining data integrity and handling of confidential materials.
  • Experience using business software applications for document preparation, spreadsheet management, basic data tracking, and presentations.
  • Completes work with accuracy, consistency, and sound organization.

     

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

  • Generous time off, including family leave
  • A retirement plan that provides two-for-one matching contributions with immediate vesting
  • Many choices for comprehensive health insurance
  • Life insurance
  • Long-term disability coverage
  • Flexible spending accounts for healthcare and dependent care expenses
     

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

This is a full-time, benefits-eligible position, 40 hours per week, onsite at the School of Kinesiology, 830 N. University, Ann Arbor, MI. The typical schedule is Monday-Friday, with flexibility between 7:30 AM and 5:00 PM. Occasional early morning or evening event support may be required based on business needs.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.