Job Summary
The Marsal Family School of Education is seeking a highly capable Administrative Assistant, providing temporary coverage for a staff member on leave. This position supports the Senior Associate Dean for Research and Graduate Affairs, the Associate Dean for Undergraduate Education and Educator Preparation, the Associate Dean for Faculty and Student Development, and the Assistant Dean for K?12 Recruitment, as well as special projects.
Hourly Rate: $25-26
Hours: 40/Week
Mode of work: Onsite
Schedule: 8am-5pm M-F (1 hour lunch, unpaid)
Responsibilities*
- Provide a high level of varied administrative and customer service support for the Marsal Family School of Education Dean?s Office
- Support the work of, the Senior Associate Dean for Research and Graduate Affairs, the Associate Dean for Undergraduate Education and Educator Preparation, the Associate Dean for Faculty and Student Development and the Assistant Dean for K?12 Recruitment and Special Projects
- Serve as the first point of contact for the front office, providing continuous coverage of the reception desk
Tasks include:
- Manage calendars; including scheduling appointments, small-group meetings, and larger committee meetings, and coordinating availability among faculty, staff and students within Marsal and across the University, as well as external individuals and organizations.
- Administrative support for standing and working committees, including: compiling, organizing and providing background materials for meetings; taking detailed notes during meetings; securing appropriate meeting sites; assisting with refreshments and technical equipment, as needed; and following up with committee members to provide materials
- Handle travel arrangements and reimbursements, as needed
- Compile receipts for reconciling select accounts, Pcard and other travel/hosting expenses using Emburse and Shared Services as appropriate
- Manage day-to-day office operations, including ordering and maintaining supplies, keeping shared spaces neat and organized, answering the main phone line, and monitoring and responding to inquiries received through the office email account.
- Generate email communications to send to faculty, staff, students and external contacts
- Assist in the preparation of presentations, including charts and graphs
- Organize and maintain paper and digital files
- Provide logistical or administrative support for courses, as needed
- Additional duties, as assigned
Required Qualifications*
- 1+ years of experience supporting executive level positions
Ability to work independently, set priorities, and meet multiple deadlines.
- Ability to be discrete with private information and ensure confidentiality.
- High level of proficiency with technology and software (Word, Excel, PowerPoint, Google Suite, Adobe Acrobat, Zoom, Asana, Canvas).
- Ability to work in an open-plan office.
- Ability to work in a fast-paced environment with multiple supervisors and workflows.
- Exceptional organizational skills.
Outstanding verbal, written, and interpersonal communication skills.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.